Senior Legal Administrative Specialist

1 day ago

Angeles City, Central Luzon, Philippines beBeeVirtual Full time ₱25,500 - ₱39,500
Virtual Support Specialist

Wing is a company that focuses on providing world-class teams and operations to companies worldwide.

As a Virtual Support Specialist, you will be responsible for assisting in the management of legal documents, contracts, and case-related files.

Responsibilities:

  • Legal Document Management: Store, organize, and maintain legal files, contracts, and case-related documents.
  • Draft and format legal documents such as NDAs, client agreements, demand letters, and legal memos (under supervision).
  • Assist in preparing discovery documents and managing case deadlines.

Administrative & Research Support

  • Conduct legal research and summarize findings from public sources, case law, and government websites.
  • Track court dates, hearings, client appointments, and ensure timely calendar updates.
  • Prepare lead lists, transcribe meeting notes or depositions, and summarize research data.

Client & Case Coordination

  • Coordinate meetings between attorneys and clients, manage calendars, and prevent scheduling conflicts.
  • Respond to client inquiries professionally, make follow-up calls, and schedule appointments.

Billing & Invoicing

  • Create and send client invoices, track payments, and log billable hours.
  • Maintain accurate records of expenses and case-related costs.

CRM & Case Management

  • Input and update client and case information into CRMs or case management systems.
  • Organize case notes, track communication logs, and assist in internal project monitoring.

Email & Communication Support

  • Manage inboxes, draft responses, follow up on client communication, and flag urgent emails.
  • Coordinate internal and external communications on behalf of the legal team.

Travel & General Admin Support

  • Book travel accommodations for legal professionals when needed.
  • Assist with document preparation for client meetings, hearings, and conferences.
  • Perform ad hoc administrative tasks as assigned.

Requirements:

  • At least 6 months to 1 year of experience as a Virtual Assistant.
  • Experience working in a legal setting or with a law firm is highly preferred.
  • Knowledge of basic legal terms, document formatting, and legal research tools is a plus.
  • Excellent phone, email, and instant messaging communication skills.
  • Solid organizational & time management skills.
  • Able to work on a graveyard shift.
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
  • Proficient in MS Office and Google Workspace (Docs, Sheets, Calendar, Drive).
  • Familiarity with legal or task management tools (e.g., Clio, MyCase, Trello, or Notion) is a plus.
  • Proactive attitude & willingness to be trained.

Benefits:

  • Health Insurance (HMO).
  • Performance Incentives.
  • Job Security and Stability.
  • Paid Training.
  • Inclusive Culture.
  • Upskilling Opportunities.
  • 100% Work-From-Home.
  • Exceptionally Supportive Team.
  • Opportunities for Career Growth.
  • Fun Work Environment.
  • Holiday & Overtime Pay.

Schedule & Location


US work hours (20-40 hours per week)

This is a remote job

],

  • Legal Administrator

    1 day ago

    Angeles City, Central Luzon, Philippines beBeeClientIntake Full time ₱8,320 - ₱124,800

    Job Title: Legal Client Intake CoordinatorThis is a highly organized and empathetic role that serves as the first point of contact for prospective clients. The ideal candidate will be responsible for managing the intake process from initial inquiry to case assignment, ensuring a seamless and professional experience for every client.About the RoleWe are...

  • Senior Legal Administrator

    21 hours ago

    Tarlac City, Central Luzon, Philippines beBeeParalegal Full time $53,000 - $73,000

    Job DescriptionWe are seeking a highly organized and detail-oriented Paralegal to support our clients in the legal industry.Key Responsibilities:Draft and review legal documents;Conduct research;Provide administrative support.

  • Senior Legal Assistant

    22 hours ago

    Angeles City, Central Luzon, Philippines beBeeParalegal Full time $40,000 - $80,000

    Job OpportunityWe are seeking a skilled Paralegal to support our legal clients. As a Paralegal, you will have the opportunity to work with top-tier law firms and legal teams while advancing your career.Key Responsibilities:Draft and review contracts, pleadings, and correspondenceConduct legal research and case analysisPrepare case summaries and assist in...

  • Senior Legal Recruitment Consultant

    1 day ago

    Angeles City, Central Luzon, Philippines beBeeLegal Full time ₱18,000 - ₱25,000

    Job Overview: Legal Recruitment ExpertiseExperienced recruiters seeking a challenging opportunity to leverage their skills in connecting top legal talent with desirable roles.We are looking for a highly skilled and results-driven professional to join our team as a Legal Recruitment Specialist.Responsibilities:Lead end-to-end recruitment processes for legal...

  • Legal Team Support Specialist

    22 hours ago

    Angeles City, Central Luzon, Philippines beBeeAdministrative Full time ₱300,000 - ₱500,000

    Job OverviewThis role involves supporting the legal team in a variety of administrative and operational tasks. The ideal candidate will be highly organized, able to multitask effectively, and possess strong communication skills. Key ResponsibilitiesManage internal records and schedules efficiently.Provide support for client conflict resolution and training...

  • Senior Legal Assistant

    1 day ago

    Angeles City, Central Luzon, Philippines beBeeParalegal Full time ₱3,750,000 - ₱4,250,000

    Paralegal Job DescriptionThe paralegal plays a vital role in supporting attorneys by collecting, organizing evidence and legal documents, assisting with filings and trial preparations, and managing communications among parties.Responsibilities include:Communicating with clients, witnesses, and experts for information gathering and updates.Preparing relevant...

  • Legal Administrator

    1 week ago

    Cebu City, Central Visayas, Philippines beBeeParalegal Full time ₱600,000 - ₱800,000

    Job OpportunitySmartsourcing is seeking a seasoned paralegal to spearhead administrative tasks and support various legal functions.The ideal candidate will have a minimum of 5 years' experience in managing compliance, contracts, and legal research. They must possess strong organizational skills, attention to detail, and the ability to work autonomously and...

  • Administrative Support Specialist

    1 day ago

    Angeles City, Central Luzon, Philippines beBeeExecutive Full time ₱1,800,000 - ₱3,000,000

    Administrative Support SpecialistThis is a remote position that requires an experienced Administrative Support Specialist to provide high-level administrative assistance to senior leadership in a fast-paced, project-driven organization in the construction sector.The ideal candidate will have a proven track record of providing comprehensive administrative...

  • Legal Administrator

    2 weeks ago

    Cebu City, Central Visayas, Philippines beBeeLegalAdministrator Full time ₱250,000 - ₱500,000

    Job Title: Legal AdministratorWe are seeking a highly organized and detail-oriented individual to join our team as a Legal Administrator. This is an exciting opportunity for someone who wants to work in a fast-paced environment and make a meaningful contribution to our organization.As a Legal Administrator, you will be responsible for providing...

  • Legal & Compliance Associate

    1 day ago

    Angeles City, Central Luzon, Philippines beBeeCompliance Full time $18,000 - $36,000

    Job Title: Legal & Compliance AssociateThe role involves supporting the Legal and Compliance teams with documentation and record-keeping. The ideal candidate will have a strong understanding of regulatory requirements and be able to assist with audits and corrective actions.To succeed in this position, you should have excellent English communication skills...