Executive Support Specialist

2 days ago

Pasig, National Capital Region, Philippines beBeeExecutive Full time $3,200 - $4,800

Job Title: Executive Support Specialist

This role involves providing high-level administrative support to senior executives, ensuring seamless coordination of schedules and meetings.

Key Responsibilities:

  • Schedule and coordinate internal and external client meetings, utilizing calendars and communication platforms to ensure optimal use of time and resources.
  • Maintain accurate records of meeting attendance, actions, and follow-ups.
  • Communicate professionally with clients and internal teams via email, phone, and messaging platforms.
  • Send reminders and notifications to ensure timely attendance and preparedness for meetings.
  • Assist with administrative tasks related to meeting management, including document preparation and internal communication.
  • Manage workflows efficiently, prioritizing tasks and delegating responsibilities as needed.
  • Support team efficiency by proactively managing time-sensitive requests and maintaining a positive attitude.

Requirements:

  • 1-2 years of experience in scheduling, coordination, or administrative support.
  • Excellent written and verbal communication skills.
  • Strong organizational and management skills, with attention to detail and the ability to multitask.
  • Proficiency in using calendar tools (Google Calendar, Outlook) and communication platforms (Zoom, Teams).
  • Ability to work effectively in a fast-paced environment, prioritizing tasks and managing workflow.

Benefits:

  • Vacation leave credits.
  • HMO Package for employees and dependents.
  • Reimbursable internet charges.
  • Comprehensive training and continuous learning opportunities.
  • Flexible work arrangements, including remote work options.

Company Culture:

The company values collaboration, teamwork, and open communication. The ideal candidate will be proactive, positive, and committed to delivering exceptional results.

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