Efficient Schedule Coordinator

2 days ago

Makati City, National Capital Region, Philippines beBeeExecutive Full time ₱1,800,000 - ₱2,500,000
Job Summary
We are seeking a highly organized and detail-oriented professional to manage our team's schedules and coordinate internal and external meetings.

This is an excellent opportunity for someone with strong calendar management experience to utilize their skills in a fast-paced environment and support seamless communication and operations within the team.

About this Role
Schedule and coordinate internal and external meetings, ensuring optimal use of time and resources.

Maintain an up-to-date calendar and manage conflicting schedules with precision. Communicate professionally with clients and internal teams via email, phone, and messaging platforms. Send reminders and follow-ups to ensure attendance and preparedness for meetings.

Support administrative tasks related to meeting management, including document preparation and internal communication. Manage administrative workflows efficiently, ensuring smooth day-to-day operations. Support team efficiency by prioritizing tasks, delegating appropriately, and managing time-sensitive requests.

Requirements
  • A minimum of 1-2 years of experience in scheduling, coordination, or administrative support.
  • Excellent written and verbal communication skills in English.
  • Strong organizational and management skills, with attention to detail and the ability to oversee multiple schedules simultaneously.
  • Comfortable using calendar tools (Google Calendar, Outlook) and communication platforms (Zoom, Teams, etc.).
  • Ability to multitask, prioritize, and proactively manage workflow in a fast-paced environment.

Benefits
We offer a comprehensive benefits package that includes:
  • Vacation leave credits
  • HMO Package for the employee and two dependents.
  • Reimbursable internet charges
  • Comprehensive training and continuous learning advantages
  • Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes
  • High importance to work-life balance with the opportunity to work from home part of the week.
  • Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company
  • Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues
  • Work in a corporate culture that encourages collaboration, with an emphasis on our core values: Integrity, Passion, Teamwork and Respect, Proactiveness, Accountability, and Determination.

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