Business Operations Specialist
2 days ago
This role involves overseeing client communications, coordinating team activities, and handling administrative tasks such as data management, invoice processing, and maintaining organized job documentation.
Key Responsibilities- Manage all client interactions with timely responses and proactive follow-ups to minimize missed opportunities
- Coordinate between office, field teams, and subcontractors to ensure clear communication channels and updated job requirements
- Handle comprehensive administrative duties including data entry, invoice processing, and maintaining organized job documentation
- Oversee compliance management including build pass, WHS documentation, and ensuring all job documents are properly maintained
- Utilize and optimize software systems for maximum efficiency and quality control processes
- Monitor employee tasks, deliverables, and site reporting to enhance team accountability and performance
- Assist with quoting and tendering processes, including supplier price checking and quote comparisons
- Forward financial documents to relevant systems and manage systematic invoice processing to prevent cash flow delays
- Implement weekly checklists for site managers covering job variations, accidents, client satisfaction, and progress updates
- Create and maintain standard operating procedures and checklists for recurring business processes
The ideal candidate will possess strong organizational skills, excellent communication abilities, and a keen eye for detail. If you are a motivated and results-driven professional looking to take on a challenging role, we encourage you to apply.
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