Document Coordinator

3 weeks ago


Biñan, Calabarzon, Philippines P.A. Alvarez Properties and Development Corporation Full time
Job Summary

A Document Controller is responsible for the timely, accurate and efficient preparation and management of documents. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.

Key Responsibilities
  • Maintain near real-time electronic monitoring system for all incoming and outgoing documents of the project.
  • Generate Order to construct from NOAH for the projected number of units.
  • Coordinate with the CNC for the prioritization and monthly reconciliation.
  • Consolidate weekly accomplishment report from All Site.
  • Monitor Request for Payment, Billings & Purchase Requisition.
  • Prepare and submit the approved PR Forms to Purchasing Department.
  • Prepare and submit the approved PR Forms to Accounting Department.
  • Participate in construction meeting and analyze the construction updates per site.
  • Generate monthly completed units for the reconciliation of the submitted excel file.
  • Accommodate Customer Care for Buyer's Inquiry.
  • Verify construction status actual for the quality of units.
  • Participate in Property Management Meeting for the reconciliation of units and other matters.
  • Perform other duties as assigned.
Requirements
  • Maintain an organized filing system for all hard copies documents.
  • Ensure that all documents are uploaded to a cloud file every day as backup.
  • Receive all incoming documents from clients and contractors and route to concerned staff for information and action.
  • Ensure prompt transmittal of all documents by email or hard copies.

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