Support Operations Specialist

24 hours ago

Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time ₱7,800 - ₱8,400
Job Title: Support Operations Specialist

This role requires an extremely organized and proactive Support Operations Specialist to support the team with various operational tasks. The ideal candidate will be responsible for maintaining daily schedules, managing communication channels, ensuring smooth operational activities, and utilizing Asana for task tracking and project management.

Key Responsibilities:
  • Manage and update calendars, schedule meetings, and set up appointments
  • Assist with reviewing and managing contracts, ensuring all documentation is accurate and up-to-date
  • Organize and review receipts, track purchases and expenses
  • Maintain and manage travel logs, including travel arrangements and documentation
  • Screen record all meetings and use Otter for transcription and meeting notes
  • Conduct regular file reviews to ensure all records are complete and organized
  • Handle email management, including sorting, prioritizing, and responding to messages on behalf of the team
Requirements:
  • Proven experience as a Support Operations Specialist or in a similar role
  • Proficiency with Asana, calendar management tools, and email platforms
  • Strong attention to detail and organizational skills
  • Excellent communication skills and the ability to manage multiple tasks effectively
  • Familiarity with transcription tools (e.g., Otter) and screen recording software is preferred

The successful candidate will have excellent time management skills and be able to work independently in the EST time zone hours (9 AM - 5 PM, Monday to Friday).

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