Virtual Administrative Support Specialist

5 days ago

Sorsogon, Bicol, Philippines beBeeAdministrative Full time $10,000 - $12,000

Job Title: Administrative Partner

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This role is ideal for a skilled and empathetic Virtual Assistant who can provide administrative support to a solo entrepreneur. The successful candidate will be proactive, independent, and strongly aligned with the company's core values of anti-racism, social justice, and decolonization.

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Key Responsibilities:

  • Manage speaking engagements from inquiry to completion, including drafting quotes and handling logistics.
  • Coordinate a busy calendar with meetings, appointments, and travel.
  • Provide technical support with automation tools, CRM systems, and AI workflows. Must be proficient with Zoom and Calendly, including webinars, breakout rooms, and troubleshooting.
  • Support leadership and women's intuition programs twice per year with preparation and logistics.
  • Handle email correspondence and inquiries in a timely manner.
  • Draft, send, and track invoices, ensuring accuracy and timely follow-up.
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The ideal candidate will have experience in virtual administrative or executive support, preferably for a solo entrepreneur or small business. They must be able to work on an American schedule and possess strong alignment with values of anti-racism, diversity, equity, inclusion, and social justice.

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Requirements:

  • Strong proficiency with administrative and communication tools, including automation and AI.
  • Excellent written and verbal communication, strong organization, and the ability to work independently with attention to detail.
  • Reliable internet, a backup plan, and proper hardware including a high-quality headset.
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