Senior Marketing Coordinator

6 days ago

Dumaguete, Central Visayas, Philippines beBeeMarketing Full time ₱2,768,424 - ₱4,270,410

This is a career opportunity for someone looking to join an international company with a friendly and supportive working environment.

About Our Business

Our business delivers tailored solutions that meet the unique needs of its clients in branding, custom manufacturing, fulfillment, and logistics services.

About the Role

This role offers the chance to shape and implement marketing strategies from the ground up, focusing on customization and innovation.

We provide various solutions including existing product customization, professional uniform design, creative costume development, warehousing, and global shipping. Clients have access to a real-time inventory system to monitor stock levels and ordering trends.

About You

You'll be hands-on with systems, detail-focused, and proactive in a fast-paced, collaborative environment.

We're looking for someone with 2+ years' experience in virtual assistance, customer service, project coordination, or order fulfillment who's highly organized with strong attention to detail and tenacious - you follow through until a job is complete.

Able to perform simple bookkeeping tasks accurately and independently, you're forward-thinking, anticipating issues and proposing solutions. Excellent written and verbal communication skills are essential, as well as familiarity with CRM systems and vendor coordination.

Your Responsibilities
  • Review incoming orders for accuracy, margin requirements, and artwork readiness.
  • Coordinate timelines with vendors and ensure orders are aligned with client expectations.
  • Track orders through production and delivery, updating the WIP dashboard daily.
  • Respond to client questions, requests, and updates in a clear, concise, and timely manner.
  • Escalate challenges proactively, offering solutions and ensuring follow-through.
  • Maintain consistent updates with both internal stakeholders and external vendors.
  • Communicate with vendors to request and deliver quotes from factories to clients.
  • Proactively follow up with vendors and clients to keep all parties informed throughout the order process.
  • Ensure timely and accurate invoicing of completed jobs.
  • Handle simple bookkeeping and billing reconciliation tasks.
  • Monitor job status to prevent missed billing or delivery issues.
  • Maintain up-to-date order status in CRM and WIP tools.
  • Flag inefficiencies or risks and participate in workflow improvement efforts.
  • Adhere to team best practices for naming, notes, and internal communication.

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