Expert Financial Logistics Coordinator

2 days ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeLogistics Full time ₱5,000,000 - ₱8,500,000
Job Summary

We are seeking an experienced Financial Operations Specialist to manage all aspects of financial management, including accounts payable, accounts receivable, and billing. This role requires ensuring accurate financial reporting, maintaining seamless financial workflows, and collaborating with various teams across different time zones.

Key Responsibilities
  • Accounts Receivable:
    • Issue and manage timely, accurate billing based on shipment documentation and logistics agreements.
    • Maintain aging reports and follow up on overdue invoices with a thoughtful, investigative approach.
    • Reconcile short payments and discrepancies before reaching out to clients, ensuring smooth client communication.
    • Balance customer accounts and support the month-end AR closing and reporting.
  • Accounts Payable:
    • Process and code vendor invoices correctly (e.g., fuel, GL entries), ensuring approvals and accurate postings.
    • Reconcile vendor statements and resolve discrepancies efficiently.
    • Ensure timely vendor payments, maintain audit-ready documentation, and assist with month-end closing processes.
  • Billing:
    • Prepare and manage billing across trucking and warehousing divisions.
    • Address and offer resolution for billing discrepancies or issues raised by clients or internal teams.
    • Ensure billing aligns with logistics-specific systems and operations.
  • Financial Administration & Process Improvement:
    • Assist in AR/AP reconciliations during monthly close.
    • Generate reports (aging summaries, cash flow insights) to support leadership decisions.
    • Suggest improvements to workflows for better efficiency and accuracy across financial processes.
  • Collaboration & Communication:
    • Work closely with operations, customer service, and external vendors to support invoicing and payment coordination.
    • Communicate effectively across U.S. and PH time zones (via Slack, email, or calls).
    • Maintain clear documentation and support continuous improvement initiatives.
Requirements
  • 3+ years of combined Accounts Payable, Accounts Receivable, or Billing experience
  • Strong proficiency in Excel (pivot tables, formulas, VLOOKUPs) and experience with tools like Bill.com or ERP systems
  • Exceptional attention to detail and problem-solving capabilities
  • Excellent English communication skills, both written and verbal
  • Familiarity with logistics terminology, TMS platforms, or freight documentation is highly desirable
Benefits
  • Competitive compensation and benefits package, including comprehensive health coverage and optical reimbursements.
  • Flexible work options: permanent work-from-home if outside Baguio City; hybrid model for those in Baguio.
  • Wellness and time-off benefits to support work-life balance.
  • Career growth opportunities and pathways to advancement.
About Us

We are a reputable BPO company with a legacy spanning 24 years. We strive to build trust with our clients by providing quality services, focusing on finding the right match between talent and organizations we support.

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