Senior Administrative Professional

1 week ago

Davao City, Davao, Philippines beBeeExecutive Full time $10,000 - $14,000
About the Role

We are seeking a highly organized and proactive Executive Assistant to provide direct support to our CEO.

The ideal candidate will possess excellent communication skills, be detail-oriented, and thrive in a fast-paced environment.

Key Responsibilities:

  • Attend all CEO calls, providing real-time support and ensuring seamless communication.

  • Document key decisions, action items, and follow-ups with meticulous call notes.

  • Anticipate the CEO's needs during calls and respond swiftly and accurately.

Proactive Follow-Up & Task Management

  • Track and manage all CEO action items, ensuring timely completion and follow-up.

  • Prioritize and organize tasks, proactively identifying deadlines and potential roadblocks.

  • Maintain a robust system for tracking and reporting the status of ongoing projects.

Professional Communication & Correspondence

  • Draft and manage all CEO correspondence, including emails, letters, and reports.

  • Manage and curate the CEO's online presence, including responding to messages and drafting posts.

  • Ensure all communication maintains a professional tone and adheres to high standards.

Calendar & Schedule Management

  • Maintain and oversee the CEO's complex calendar, scheduling meetings and travel arrangements.

  • Resolve scheduling conflicts efficiently, ensuring optimal time management.

  • Provide timely reminders and updates for upcoming appointments and deadlines.

Essential Skills & Attributes:

  • Exceptional Attention to Detail: Maintain accurate records, proofread documents, and ensure consistency.

  • Proactive & Responsive: Anticipate needs, address issues swiftly, and maintain professionalism under pressure.

  • Strong Time Management & Organization: Effectively prioritize and handle multiple tasks while meeting deadlines.

  • High Level of Responsibility & Discretion: Handle confidential information with utmost professionalism.

  • Commitment to Specific Work Hours: Adhere to a set schedule to ensure consistent support.

  • Strong Work Ethic: Demonstrate dedication to excellence and a high standard of performance.

Benefits & Opportunities

  • Competitive salary and benefits package.

  • Be part of a rapidly growing team making a significant impact in retail security.

  • Full remote work flexibility with a dynamic, global team.

  • Opportunity to work closely with executive leadership and drive business success.

Job Details:

  • Full-time status (40 hours per week).

  • Able to work during U.S. Eastern Time zone.

  • Location: Remote.

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