Finance Operations Coordinator

2 days ago

Mabalacat, Central Luzon, Philippines beBeeAccounts Full time $50,000 - $62,500
Job Title: Accounts Payable Specialist

We are seeking a detail-oriented professional to manage vendor payments and assist with various ad hoc accounting and finance tasks.

About the Role:
  • This role involves managing vendor invoices, ensuring accuracy and compliance, and resolving payment discrepancies.
  • The ideal candidate will be highly organized, self-driven, and comfortable working independently in a fast-paced remote environment.
Key Responsibilities:
  1. Accounts Payable:
    • Enter and process vendor invoices in Bill Pay or similar software.
    • Reconcile vendor statements and resolve payment discrepancies.
  2. Vendor Management:
    • Collect and maintain W9 forms for all new vendors.
    • Ensure vendor information is complete, up-to-date, and compliant with IRS regulations.
  3. Sales Tax Compliance:
    • Prepare and submit sales tax filings for all applicable states on a timely basis.
    • Maintain accurate records of sales tax obligations and payments.
  4. Ad Hoc Finance Projects:
    • Support general ledger clean-up or reconciliation tasks.
    • Assist in the month-end close process, reporting, or audits as needed.
Requirements:
  • 3-5+ years of experience in Accounts Payable or general accounting.
  • Familiarity with Bill Pay platforms and accounting software.
  • Solid understanding of W9 compliance and U.S. sales tax reporting.
  • Proficient in Microsoft Excel or Google Sheets.
Preferred Qualifications:
  • Experience working with companies that operate in multiple states.
  • Background in supporting finance teams on special projects or during audits.

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