Full-Time Virtual Administrative Assistant

2 days ago

Quezon City, National Capital Region, Philippines beBeeAdministrative Full time ₱40,000 - ₱75,000
Virtual Assistant Role

This multifaceted position involves managing clerical tasks, providing support to management, and assisting with financial, recruiting, or sales processes.

Main Responsibilities:
  • Administrative Tasks:
    • Organize and maintain written and digital records, including data entry and document management.
    • Coordinate and manage calendars, schedules, and appointments across different time zones.
    • Draft, proofread, and manage correspondence, reports, and presentations.
    • Conduct research, collect data, and provide information to support decision-making.
    • Prepare and maintain meeting agendas, minutes, and follow-ups.
    • Assist in the coordination of meetings, conferences, and business development initiatives.
  • Business Development Support:
    • Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications.
    • Assist in implementing new sales programs, procedures, and systems.
    • Coordinate communication between internal teams and external stakeholders, including clients and vendors.
  • Financial Support:
    • Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
    • Post financial transactions to accounting software and conduct monthly reconciliations for bank and credit card accounts.
    • Assist with budgeting, financial reviews, and preparation of confidential financial documents.
  • Technical Support:
    • Utilize tools like Excel to organize data, create charts, and generate reports.
    • Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace and ATS.
    • Support project management efforts by tracking progress and communicating updates.
Essential Skills and Qualifications:
  • Experience: 1-3 years of experience in an administrative, virtual assistant, recruiting, or bookkeeping role.
  • Technical Skills: Proficiency in QuickBooks, Microsoft Office 365/Google Workspace. Familiarity with CRM platforms, Slack, ATS, and Zoom.
  • Communication: Excellent command of English, both written and verbal.
  • Organization: Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
  • Problem-Solving: Independent problem solver with innovative solutions.
  • Professionalism: Strong work ethic, attention to detail, and the ability to work independently.
  • Adaptability: Flexible to work across different time zones and able to adjust to evolving business needs.

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