Project Operations Specialist

1 week ago


Manila, National Capital Region, Philippines MOVE Your Biz Full time
Job Summary

We are seeking a highly organized and proactive Project Coordinator to oversee and coordinate various projects at MOVE Your Biz. This role involves managing schedules, tracking project progress, communicating with clients and internal teams, and handling multiple tasks simultaneously.

Key Responsibilities:

  • Manage and update contact lists, send invitations, track responses, and monitor results for various projects.
  • Maintain professional, prompt, and courteous communication with clients, customers, and internal teams via phone and email.
  • Anticipate the needs of the internal team, clients, and customers to ensure a seamless and positive experience throughout the project lifecycle.
  • Update project tracking documents weekly to assist project managers in sending weekly communication to clients.
  • Maintain and update client project tracking documents and CRMs as necessary to ensure the accuracy of project information.
  • Support the internal team by keeping data-tracking files and documents up to date.
  • Schedule various market development activities using multiple scheduling systems.
  • Build and edit surveys across different data and survey platforms to capture relevant project data.
  • Generate project reports, transcribe meeting minutes, create presentations, and conduct research as required to support project goals.
  • Collaborate with project managers to identify and resolve any project-related issues, ensuring projects stay on track.
  • Maintain clear documentation and project files for easy reference and smooth communication between teams.
  • Handle ad hoc tasks related to project needs, including but not limited to research, data analysis, client follow-ups, and coordination of additional project activities.

Requirements & Qualifications:

  • Minimum of 2 years of experience in project coordination or a related role.
  • Bachelor's degree required.
  • Intermediate to advanced proficiency with Microsoft Excel, Microsoft Word, Google Sheets, Google Docs, and PowerPoint.
  • Strong organizational and analytical skills with attention to detail.
  • Excellent time management and the ability to independently prioritize multiple tasks simultaneously.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple projects at one time without missing small details.
  • Proactive, solution-oriented attitude with a knack for managing competing deadlines and priorities.
  • Personable and able to maintain positive working relationships with clients and internal teams.
  • Ability to adapt and thrive in dynamic, fast-paced environments while maintaining focus on long-term objectives.

Compensation:

$375 - $425 per month + $50 Allowance.

Location:

The role is available to candidates from the Philippines, Kosovo, and Argentina.



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