Administrative Support Specialist

7 days ago

Tanauan, Calabarzon, Philippines beBeeParalegal Full time $40,000 - $60,000
Paralegal Position

We are seeking a highly organized and detail-oriented Paralegal to provide essential administrative support to our legal team.

  • Key Responsibilities:
  • Prepare and file brokerage license applications and renewals across multiple states, ensuring timeliness, accuracy, and compliance with all regulatory requirements.
  • Support real-time operational needs of real estate designated brokers across all U.S.-based jurisdictions, including managing broker-of-record documentation and license renewals.
  • Conduct basic legal research using federal and state laws, regulations, and case law to support compliance efforts and internal decision-making.
  • Prepare and file corporate governance documentation, including state registrations, annual reports, and other filings necessary to maintain good standing in applicable states.
  • Coordinate and file NMLS and lending registrations, permits, and obligations with state and local regulators and agencies.
  • Maintain and update internal trackers and systems related to contract status, filings, license renewals, and ongoing compliance matters.
  • Organize and manage legal records and documentation in both digital and physical formats, ensuring accurate, secure, and up-to-date files.
  • Draft basic correspondence and assist with the preparation of legal documents under attorney supervision.
  • Track and monitor deadlines, including renewal and notice periods, to prevent lapses or non-compliance with regulatory or contractual requirements.
  • Collaborate with internal teams and external partners to support legal workflows and the timely execution of operational tasks.
  • Support responses to regulatory audits, examinations, and requests for information by gathering required documentation and coordinating with internal teams.
  • Escalate legal or compliance issues to attorneys or senior legal staff as needed.
  • Participate in legal team meetings and process improvement initiatives to enhance legal operations workflows.
  • Double-check filings and renewal schedules to prevent lapses or compliance issues and leverage legal technology platforms (e.g., CLM systems, entity management tools, or e-filing portals) to streamline processes and improve team efficiency.
  • Learn and apply relevant legal procedures and terminology related to real estate licensing and operations.
  • Ensure confidential and sensitive information is handled with the highest level of discretion and by applicable privacy standards.

About You

  • You have a background in law, paralegal studies, or a related field.
  • You have experience working in a fast-paced, dynamic environment with multiple priorities and deadlines.
  • You possess excellent organizational and communication skills, with the ability to work effectively with cross-functional teams.
  • You are proficient in Microsoft Office, particularly Excel, and have experience with legal software and technology platforms.
  • You have a strong attention to detail and commitment to high-quality work product.
  • You are able to adapt quickly to changing circumstances and priorities.

What We Offer

  • A dynamic and supportive work environment with opportunities for growth and professional development.
  • A competitive salary and benefits package, including health insurance, retirement plan, and paid time off.
  • The chance to work with a talented and dedicated team of professionals who share your passion for excellence and customer service.

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