Administrative Support Specialist

7 days ago

Tanauan, Calabarzon, Philippines beBeeVirtual Full time $40,000 - $48,000

Job Overview

This role is perfect for individuals who thrive in fast-paced environments and excel at managing multiple tasks. As a Virtual Support Professional, you will provide administrative support to a dynamic team.

Key Responsibilities
  • Scheduling & Coordination
  • Manage calendars, send reminders, and facilitate internal coordination
  • Organize digital assets using Google Drive or Notion
  • Support email communication, data entry, and research tasks
  • Compose internal updates and messages
  • Format and publish content
  • Design visual materials using Canva or Figma
  • Maintain social media inboxes
Operations & Task Support
  • Project Management
  • Update trackers and checklists to ensure project timelines are met
  • Support recurring tasks like newsletter formatting and light reporting
  • Help streamline systems to improve efficiency
Requirements
  • Experience
  • At least 2–3 years of experience in a virtual assistant, administrative, or coordinator role
  • Skills
  • Strong English communication skills (written and verbal)
  • Organized, reliable, and able to manage multiple small tasks across a week
  • Proficient with tools like Google Workspace, Notion, Slack, Canva, and Zoom
  • Availability
  • Able to work during some overlap with U.S. time zones (preferred)
  • Education & Training
  • Familiarity with content scheduling tools like Buffer, Later, or Hootsuite
  • Experience with basic graphic design, research, or customer support
  • Interested in long-term growth and learning more about content, marketing, or ops

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