Administrative Associate

2 weeks ago

Pasay, National Capital Region, Philippines beBeeExecutive Full time ₱5,000,000 - ₱8,500,000
Virtual Executive Assistant

As a Virtual Executive Assistant, you will provide comprehensive administrative support to senior executives in Australia and New Zealand. Your primary responsibilities will be calendar and schedule management, email screening, travel logistics, expense tracking, events coordination, timesheet submission, telephone management, and client relationship building.

Key Responsibilities:
  • Calendar/Meeting Management: Coordinate diaries and schedules with internal and external stakeholders on behalf of the executive.
  • Email Management: Screen, respond to, and/or action emails as necessary.
  • Travel Management: Arrange flight and hotel accommodations, and other logistical requirements.
  • Expense Management: Track and submit expenses for reimbursement or payment requisition and adhere to monthly deadlines.
  • Events Management: Assist in setting up logistics (venue, catering, equipment) and coordination of invites and RSVPs.
  • Timesheet Management: Track, enter, and submit the worked hours of the executive with weekly deadlines.
  • Telephone Management: Relay accurate and detailed messages and transfer calls as required.
  • Client Relationship Management: Build relationships with clients and their EAs, update and maintain client lists, and report on clients and/or markets.
Requirements:
  • Bachelor's Degree (any field)
  • Minimum 2 years' experience in Executive Assistance/Secretary/Admin Support (preferred but not required)
  • Customer service experience working with multiple stakeholders
  • Proficient in MS Office (Outlook, Excel, Word, PowerPoint)
  • Strong English communication skills, both written and spoken
  • Ability to handle multiple executives, priorities, and deadlines
  • Open to work in an early morning shift
What We Offer:

A competitive compensation package with benefits that support physical, financial, and social well-being. Our Total Rewards package includes medical, dental coverage, pension plan, vacation policy, statutory holidays, and paid personal days.

Opportunities for coaching, learning, and career progression, with flexibility to handle your role appropriately.

  • Support and coaching from engaging colleagues
  • Learning opportunities to develop new skills and progress your career
  • Flexibility in how you work to fit your needs

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