Logistics Financial Operations Coordinator

1 day ago

Baguio City, Cordillera, Philippines beBeeAccount Full time ₱800,000 - ₱1,000,000
Job Title: Financial Operations Specialist

We are looking for a skilled professional to manage all aspects of financial operations, including accounts payable, accounts receivable, and billing.

  • Key Responsibilities:
    • Issue and manage timely, accurate billing based on shipment documentation and logistics agreements.
    • Maintain aging reports and follow up on overdue invoices with a thoughtful, investigative approach.
    • Reconcile short payments and discrepancies before reaching out to clients, ensuring smooth client communication.
    • Balance customer accounts and support the month-end AR closing and reporting.
  • Accounts Payable & Accounts Receivable:
    • Process and code vendor invoices correctly (e.g., fuel, GL entries), ensuring approvals and accurate postings.
    • Reconcile vendor statements and resolve discrepancies efficiently.
    • Ensure timely vendor payments, maintain audit-ready documentation, and assist with month-end closing processes.
  • Billing Logistics:
    • Prepare and manage billing across trucking and warehousing divisions.
    • Address and offer resolution for billing discrepancies or issues raised by clients or internal teams.
    • Ensure billing aligns with logistics-specific systems and operations.
  • Financial Administration & Process Improvement:
    • Assist in AR/AP reconciliations during monthly close.
    • Generate reports (aging summaries, cash flow insights) to support leadership decisions.
    • Suggest improvements to workflows for better efficiency and accuracy across financial processes.
  • Collaboration & Communication:
    • Work closely with operations, customer service, and external vendors to support invoicing and payment coordination.
    • Communicate effectively across different time zones (via email, phone calls, or messaging apps).
    • Maintain clear documentation and support continuous improvement initiatives.
    Requirements
    • 3+ years of combined Accounts Payable, Accounts Receivable, or Billing experience.
    • Strong proficiency in Excel (pivot tables, formulas, VLOOKUPs) and experience with tools like Bill.com or ERP systems.
    • Exceptional attention to detail and problem-solving capabilities.
    • Excellent English communication skills, both written and verbal.
    • Familiarity with logistics terminology, TMS platforms, or freight documentation is highly desirable.

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