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Executive Secretary Position

1 week ago

Pasig, National Capital Region, Philippines Meralco PowerGen (MGEN) Full time

We are seeking a highly organized and detail-oriented professional to join our team as a Group Administrative Assistant. In this role, you will provide administrative, coordination, and clerical support to the Chief Legal Counsel and the Legal Department, ensuring the smooth operation of legal functions within Meralco PowerGen (MGEN).

Duties:
  1. Manage the Chief Legal Counsel's Calendar: Manage the Chief Legal Counsel's calendar, meetings, and appointments, ensuring effective time management.
  2. Handle Correspondence: Handle correspondence, emails, drafting responses and prioritizing urgent matters.
  3. Organize Documents: Organize and maintain legal documents, contracts, and confidential files in a structured and secure manner.
  4. Coordinate Travel: Coordinate travel arrangements, expense reports, and other administrative tasks as needed.
  5. Assist with Reports: Assist in the preparation of reports, presentations, and legal documentation.
  6. Communicate with Teams: Facilitate communication and coordination between the Legal Department and other business units.
  7. Track Deadlines: Track deadlines, legal proceedings, and regulatory compliance requirements.
  8. Support Events: Support event planning and logistics for legal team meetings, training, and corporate events.

The ideal candidate will have a Bachelor's degree in Business Administration, Legal Management, or a related field, and at least 3-5 years of experience in an administrative or executive support role, preferably in a legal or corporate setting. Strong organizational and time-management skills, excellent written and verbal communication skills, and proficiency in Microsoft Office are essential.