Virtual Support Specialist

2 hours ago

Pasay, National Capital Region, Philippines beBeeVirtual Full time $60,000 - $80,000

Job Title: Virtual Support Specialist

The ideal candidate is a highly organized and capable individual who can manage multiple tasks and priorities in a fast-paced remote work environment.

Key Responsibilities:
  • Administrative Support:
    • Organize and maintain written and digital records, including data entry and document management.
    • Coordinate calendars, schedules, and appointments across different time zones.
    • Draft, proofread, and manage correspondence, reports, and presentations.
    • Conduct research, collect data, and provide information to support decision-making.
    • Prepare meeting agendas, minutes, and follow-ups.
    • Assist with meetings, conferences, and business initiatives.
    • Perform ad-hoc administrative duties as needed.
  • Sales and Client Support:
    • Provide administrative support to the sales team, including CRM systems and client communications.
    • Implement new sales programs, procedures, and systems.
    • Coordinate communication between teams and stakeholders.
  • Financial Support:
    • Manage invoicing, accounts receivable collections, and bookkeeping tasks.
    • Post financial transactions and conduct monthly reconciliations.
    • Assist with budgeting, financial reviews, and confidential documents.
  • Technical Support:
    • Utilize tools like Excel to organize data and create reports.
    • Manage digital files and documents using Microsoft Office 365 or Google Workspace.
    • Support project management efforts by tracking progress and communicating updates.

Required Skills and Qualifications:

  • 1-3 years of experience in an administrative, virtual assistant, or bookkeeping role.
  • Proficiency in QuickBooks, Microsoft Office 365/Google Workspace.
  • Familiarity with CRM platforms, Slack, and Zoom.
  • Excellent English skills, both written and verbal.
  • Strong organizational skills with the ability to manage multiple tasks efficiently.
  • Independent problem solver with innovative solutions.
  • Strong work ethic, attention to detail, and ability to work independently.
  • Flexible to work across different time zones and adapt to evolving business needs.

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