Legal Case Coordinator Role

2 days ago

Taguig, National Capital Region, Philippines beBeeCaseCoordinator Full time $60,000 - $80,000
Job Title

A Legal Workflow Specialist is needed to facilitate the smooth progression of client matters by managing workflows, tracking case statuses, and resolving workflow issues. This role ensures timely task completion, supports reporting, and promotes clear communication to maintain high operational standards.

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Description

The successful candidate will be responsible for monitoring and tracking the firm's legal workflow pipeline to ensure tasks and cases progress within deadlines and milestones. They will review case statuses weekly to identify overdue tasks, retainer replenishment needs, or delays requiring attention or resource adjustments.

They will communicate with attorneys, paralegals, and support staff to clarify task assignments, address workflow issues, and ensure progress is maintained. The Legal Workflow Specialist will assist in preparing and maintaining reports to highlight case progress, workflow patterns, and areas needing improvement.

They will conduct routine checks in the case management system to ensure deadlines, time entries, and documentation are accurate and up-to-date. The specialist will coordinate and facilitate case status meetings with the legal team, ensure active cases are discussed, next steps identified, and tasks assigned appropriately.

They will provide updates to the administrator on case pipeline status and escalate ongoing challenges requiring higher-level intervention. The Legal Workflow Specialist will also assist in implementing changes or improvements to workflows as directed by leadership, offering feedback and suggestions when appropriate.

Effective communication across teams is key to ensuring consistent handling of client matters. Other duties or projects may be assigned based on business needs.

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Requirements
  • 3 years of experience in a legal environment (e.g., case coordination, paralegal work, or legal operations).
  • Strong understanding of legal workflows and case management processes.
  • Proficiency with Microsoft Office Suite and case management systems.
  • Commitment to maintaining confidentiality and exercising discretion with sensitive information.
  • General knowledge of legal terminology and procedures.
  • Exceptional organizational skills with attention to detail and accuracy.
  • Fully fluent in English.
  • Ability to work U.S. business hours (Pacific, Central, or Eastern Time).
  • Career-oriented mindset; this position is for serious, long-term candidates.
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Preferred Qualifications
  • Experience with case management software and legal workflow tools; familiarity with Clio is a plus.
  • Certification in legal studies is preferred.
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What We Offer
  • Competitive salaries.
  • Permanent ability to work from anywhere in the world.
  • Opportunities for growth and advancement.
  • Fast-paced, collaborative environment.
  • Warm, friendly company culture.
  • Full benefits.
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Benefits at Our Company
  • Health insurance.
  • Unlimited paid time off (sick and vacation).
  • Annual performance-based bonuses.
  • Monthly tech allowance.
  • Opportunity to be paid in your currency of choice.
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