High-impact Administrative Support Specialist

7 days ago

Tanauan, Calabarzon, Philippines beBeeExecutive Full time ₱2,500,000 - ₱3,000,000

About the Role

We are seeking a highly organized and proactive professional to provide comprehensive support to a principal of a dynamic family office.

This role requires someone who can seamlessly manage administrative tasks while also understanding the fast-paced and confidential nature of investment activities.

Key responsibilities include:

  • Coordinating and booking complex domestic and international travel arrangements, ensuring efficiency and cost-effectiveness.

  • Managing and prioritizing an executive calendar, scheduling meetings, appointments, and calls.

  • Efficiently managing email correspondence, drafting responses, flagging urgent matters, and organizing the inbox.

  • Conducting thorough research for various personal and professional purchases, identifying optimal solutions, negotiating with vendors, and managing the procurement process from inquiry to delivery.

  • Handling a wide range of administrative tasks, including preparing presentations, organizing documents, managing expenses, maintaining organized filing systems, and handling confidential information.

The ideal candidate will have:

  • At least 5 years of experience as an Executive Assistant supporting senior executives in a fast-paced environment.

  • Prior experience in Private Equity, Venture Capital, Investment Banking, or a similar financial services environment is highly preferred.

  • Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.

  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.

  • Excellent written and verbal communication skills, with a keen eye for detail.

  • A high level of discretion, professionalism, and integrity when handling confidential information.

  • A proactive, resourceful, and able to anticipate needs and act independently.

  • Ability to work flexible hours when required to accommodate executive travel and urgent matters.

Benefits include:

  • Meaningful work and opportunities for growth.

  • An employee-centric approach that values career and welfare.

  • A global reach with local impact.

  • Powering global startups and creating positive employee experiences.

Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

  • High Impact Administrative Assistant

    7 days ago

    Tanauan, Calabarzon, Philippines beBeeAdministrative Full time $1,000 - $15,000

    Marketing Operations SpecialistThis role is a critical component of our marketing and sales infrastructure.The Marketing Operations Specialist will provide vital administrative support to our marketing team, ensuring that all tasks are completed efficiently and accurately.Duties and responsibilities include:Customer Service Support: Monitor and respond to...

  • High-Level Administrative Support Specialist

    7 days ago

    Tanauan, Calabarzon, Philippines beBeeAdministrative Full time $28,800 - $36,480

    High-Level Administrative Support SpecialistThe ideal candidate will provide exceptional administrative support to the CEO, ensuring seamless daily operations and strategic initiatives.This role is perfect for a highly organized and proactive individual who can manage multiple tasks, prioritize deadlines, and maintain confidentiality.Key...

  • Administrative Support Specialist

    7 days ago

    Tanauan, Calabarzon, Philippines beBeeOperations Full time $12,000 - $18,000

    Administrative Support SpecialistWe are seeking a skilled and experienced Administrative Support Specialist to join our team. This role will support core financial, HR, and administrative functions that keep the business running smoothly behind the scenes.The ideal candidate will have 3-5 years of experience in administrative, finance, or operations support...

  • Administrative Support Specialist

    7 days ago

    Tanauan, Calabarzon, Philippines beBeeAdministrative Full time ₱6,000,000 - ₱8,000,000

    Administrative Support SpecialistThis role involves providing vital assistance to executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition.The successful candidate will be responsible for managing executive calendars, scheduling meetings, coordinating travel arrangements, preparing...

  • Office Administrator Support Specialist

    7 days ago

    Tanauan, Calabarzon, Philippines beBeeAdministrative Full time $7,200 - $7,800

    Job Title: Office Administrator Support SpecialistWe are seeking a highly organized and detail-oriented Office Administrator Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to senior leaders, coordinating projects and meetings, and maintaining accurate records.About the...

  • Administrative Support Specialist

    6 days ago

    Tanauan, Calabarzon, Philippines beBeeAdministrativeSupport Full time ₱3,000,000 - ₱3,500,000

    Are you a highly organized and detail-oriented individual looking for a challenging role that offers flexibility and autonomy? If so, we have an exciting opportunity for you as our Administrative Support Specialist.Job DescriptionIn this position, you will provide administrative support to help streamline daily tasks and improve overall productivity. Your...

  • Administrative Support Specialist

    7 days ago

    Tanauan, Calabarzon, Philippines beBeeAdministrative Full time $67,200 - $76,800

    Job Title:Administrative Support SpecialistDescription:We are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. As an integral part of our operations, you will be responsible for preparing professional quotes for various clients, maintaining administrative workflows, and providing light secretary support.The...

  • Administrative Support Specialist

    7 days ago

    Tanauan, Calabarzon, Philippines beBeeResponsibility Full time $30,000 - $60,000

    Remote Work OpportunityThis is a work-from-home administrative support specialist position available for part-time or full-time work. The ideal candidate will be responsible for managing various tasks, including transcription services, preparing documents, scheduling appointments and maintaining digital records.Key Responsibilities:Providing high-quality...

  • Administrative Support Specialist

    7 days ago

    Tanauan, Calabarzon, Philippines beBeeSupport Full time ₱27,000 - ₱33,000

    Job Title:Administrative Support SpecialistThe Administrative Support Specialist will perform a variety of tasks to support the success of our insurance company. This role requires strong organizational and communication skills, as well as the ability to work independently and collaboratively as part of a team.Gain a deep understanding of our business and...

  • Administrative Support Specialist

    7 days ago

    Tanauan, Calabarzon, Philippines beBeeSupport Full time $1,100 - $1,500

    Job Opportunity OverviewThis is a part-time role that will scale to full-time. The Executive Assistant will support the founder in managing their calendar, inbox, operations, and creative chaos.The ideal candidate will have experience supporting a founder, solopreneur, or small team, with bookkeeping experience and excellent English communication...