High-impact Administrative Support Specialist

1 week ago

Tanauan, Calabarzon, Philippines beBeeExecutive Full time ₱2,500,000 - ₱3,000,000

About the Role

We are seeking a highly organized and proactive professional to provide comprehensive support to a principal of a dynamic family office.

This role requires someone who can seamlessly manage administrative tasks while also understanding the fast-paced and confidential nature of investment activities.

Key responsibilities include:

  • Coordinating and booking complex domestic and international travel arrangements, ensuring efficiency and cost-effectiveness.

  • Managing and prioritizing an executive calendar, scheduling meetings, appointments, and calls.

  • Efficiently managing email correspondence, drafting responses, flagging urgent matters, and organizing the inbox.

  • Conducting thorough research for various personal and professional purchases, identifying optimal solutions, negotiating with vendors, and managing the procurement process from inquiry to delivery.

  • Handling a wide range of administrative tasks, including preparing presentations, organizing documents, managing expenses, maintaining organized filing systems, and handling confidential information.

The ideal candidate will have:

  • At least 5 years of experience as an Executive Assistant supporting senior executives in a fast-paced environment.

  • Prior experience in Private Equity, Venture Capital, Investment Banking, or a similar financial services environment is highly preferred.

  • Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.

  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.

  • Excellent written and verbal communication skills, with a keen eye for detail.

  • A high level of discretion, professionalism, and integrity when handling confidential information.

  • A proactive, resourceful, and able to anticipate needs and act independently.

  • Ability to work flexible hours when required to accommodate executive travel and urgent matters.

Benefits include:

  • Meaningful work and opportunities for growth.

  • An employee-centric approach that values career and welfare.

  • A global reach with local impact.

  • Powering global startups and creating positive employee experiences.

Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

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