Property Manager Assistant Role

19 hours ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeAdministrative Full time $60,000 - $80,000
Job Title: Property Management Administrative Assistant

This is a remote position with a schedule from Monday to Friday, 10:00 AM – 7:00 PM Eastern Time, totaling 40 hours per week.

The role supports daily operations, working closely with the property manager to handle resident communication, vendor coordination, and inspection scheduling across multiple buildings.

It involves routine admin tasks and project-based work, with opportunities for ownership of key processes.

Key Responsibilities:
  • Make professional outbound calls to residents for payment collection and fee follow-ups.
  • Send bulk email notices to residents (up to 200 at a time) regarding payments and updates.
  • Maintain spreadsheets tracking payment status and collection activity across properties.
  • Schedule inspections (e.g., boilers, elevators) with certified service companies.
  • Track vendor proposals and ensure certifications are up to date.
  • Manage multiple ongoing projects across 11 properties, ensuring deadlines are met.
  • Assist with personal administrative tasks for the property manager as needed.
  • Generate reports on completed tasks and ongoing projects for regular check-ins.
  • Keep detailed records of all communications and activities.
Requirements:
  • 2–3 years of administrative experience, preferably in real estate, property management, or customer service.
  • Excellent phone and communication skills, especially for payment-related calls.
  • Proficiency with spreadsheets and email management tools.
  • Ability to manage multiple projects with organization and attention to detail.
  • Experience coordinating with vendors and managing schedules.
  • Familiarity with VoIP tools like Zoom Phone, RingCentral, or Google Voice.
  • Highly organized and capable of meeting deadlines independently.
  • Professional and reliable communication with residents, vendors, and team members.
  • Willingness to support personal admin tasks as part of a comprehensive support role.
Perks:
  • HMO coverage available for eligible locations.
  • Permanent work-from-home setup.
  • Immediate start available.
  • Steady freelance opportunity.
Additional Information:

Seniority level: Not Applicable

Employment type: Full-time

Job function: Administrative

Industry: Staffing and Recruiting

  • Assistant Property Operations Coordinator

    20 hours ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeePropertyManager Full time ₱96,000 - ₱120,000

    Property Management Support RoleWe are seeking a highly organized and proactive individual to support our property management team. As an Assistant Property Manager, you will be responsible for ensuring the smooth day-to-day operations of our residential or commercial properties.Key Responsibilities:Provide administrative support to the Property Manager,...

  • Property Manager Professional

    14 hours ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeOperations Full time ₱7,200 - ₱7,800

    Job Title:Property Manager Professional">About the Role:We are seeking a skilled and resourceful Property Manager to oversee the daily operations of a portfolio of short-term rental properties.Main Responsibilities:Manage day-to-day activities of short-term rental propertiesSchedule and manage cleaning, maintenance, and contracting servicesConduct quality...

  • Property Management Executive

    19 hours ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeManagement Full time ₱450,000 - ₱600,000

    Job SummaryWe are seeking a seasoned property management professional to oversee daily operations, lead a team of junior property managers, and ensure seamless day-to-day management of residential and/or commercial properties.The ideal candidate will bring extensive knowledge of U.S. property management, proven leadership skills, and the ability to balance...

  • Property Portfolio Manager

    14 hours ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeSpecialist Full time ₱450,000 - ₱750,000

    Property Management SpecialistThe Property Management Specialist will oversee a portfolio of properties, ensuring effective management and compliance with relevant laws and regulations.Communicate with tenants to address inquiries and resolve issues in a timely manner.Schedule and coordinate maintenance and repairs to prevent disruptions and ensure the...

  • Property Management Expert

    14 hours ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeManagement Full time $60,000 - $100,000

    About Our CompanyWe are a property management support company working with real estate investors and property managers across North America.Our mission is to help our clients achieve Time, Financial, and Location freedom through the implementation of remote property management techniques with back-office management and fulfillment.Our leadership team...

  • Senior Property Asset Coordinator

    20 hours ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeePropertyManagement Full time ₱7,200 - ₱7,800

    Job Title:We are seeking a detail-oriented and organized Property Management Assistant to support our team in managing a diverse portfolio of properties. This role involves various tasks, including property management, data entry, tenant communication, and vendor coordination.

  • Strategic Property Manager

    20 hours ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeProperty Full time ₱4,200,000 - ₱8,400,000

    As a successful property manager, you will oversee the day-to-day operations of short and long-term rental properties. This includes managing maintenance coordination, guest satisfaction, marketing, and ensuring compliance with local laws.Your Key ResponsibilitiesKey Areas of Focus:Manage all aspects of short-term rental property operations, including...

  • Multifaceted Property Operations Manager

    20 hours ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeRealEstate Full time ₱420,000 - ₱840,000

    Job DescriptionThis is a dynamic and multifaceted role that involves overseeing the day-to-day operations of short-term and long-term rental properties. The incumbent will be responsible for managing all aspects of property operations, including maintenance coordination, guest satisfaction, marketing, and compliance with local laws.The individual will also...

  • Financial Administrator for Property Portfolio

    13 hours ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeAccounting Full time $7,200 - $7,800

    Accounts Payable Specialist for Property ManagementThe role involves processing invoices, managing vendor payments, reconciling accounts, and ensuring accurate financial reporting.Process invoices, purchase orders, and expense reports related to property management.Ensure timely vendor payments, rent disbursements, and utility bill processing.Reconcile...

  • Property Administrator

    13 hours ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeProperty Full time ₱300,000 - ₱450,000

    Property Management ProfessionalThe primary objective of this role is to ensure the accurate management and documentation of properties, encompassing all facets of property administration.Collect, verify, and maintain precise records pertaining to propertiesEffectively communicate with tenants, responding to inquiries in a timely and professional...