Accounting and Administration Coordinator

4 days ago


Manila, National Capital Region, Philippines DOXA Talent Full time

Accounting and Administration Coordinator Job Description

DOXA Talent is seeking a skilled Accounting and Administration Coordinator to join our team. As a key member of our organization, you will be responsible for managing and maintaining accurate financial records, handling transactions, balancing ledgers, reconciling accounts, and preparing reports related to our condo associations.

About the Position

This is a full-time remote position requiring 1-3 years of experience in association management accounting. You will work closely with our team to ensure compliance with financial regulations and follow Philippine holidays.

Responsibilities

  1. Process accounts payable and accounts receivable, including collections
  2. Record debits, credits, and totals accounts in databases, spreadsheets, and property management software
  3. Code documents according to company procedures
  4. Classify, record, and summarize numerical and financial data to compile and keep accurate financial records
  5. Reconcile and report discrepancies found in records
  6. Handle general ledger and month-end close
  7. Prepare commission reports and accruals
  8. Reconcile prepaid expenses and fixed assets
  9. Reconcile general ledger to external sales tracking datafile
  10. Coordinate marketing reimbursement claims and track payments for general ledger purposes
  11. Handle accounts receivable and collections
  12. Generate and enter customer invoices and vendor bills
  13. Respond to account receivable-related communications, including billing questions and collection of past-due amounts
  14. Handle accounts payable
  15. Assist with administrative tasks and other office duties as needed

Requirements

  • A bachelor's degree in the related field is an advantage
  • Experience in association management accounting
  • Any property management software would be an advantage
  • Strong proficiency in using Microsoft Office (Excel, Word, Outlook, and PowerPoint)
  • Ability to communicate clearly both verbally and in writing
  • Well organized with a strong eye for detail
  • Ability to collaborate with the team
  • Ability to adapt to change and fast-growing environment
  • Experience in a multi-client environment
  • Aptitude in data management, analytics, reporting preparation
  • Ability to function in an autonomous environment—independent worker, self-directed


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