Senior Virtual Support Specialist

1 week ago

Barcelona, Philippines beBeeAdministrative Full time ₱2,500 - ₱3,000
Virtual Assistant Role

We are seeking an organized Virtual Assistant to provide administrative support to our Corporate Services team.

The ideal candidate will have a background in corporate communications, marketing, and administration. This role requires preparing and managing weekly internal newsletters, intranet content, asset and fleet data entry, and admin tasks across systems.

  • Key Responsibilities:
  • Drafting, designing, and distributing a weekly internal newsletter using Mailchimp and Canva templates;
  • Supporting the rollout and ongoing content management of the company SharePoint intranet (content preparation, structure, and publishing);
  • Preparing engaging internal communications with a clear, professional tone aligned to company branding;
  • Organizing, editing, and repurposing content provided by multiple internal teams;
  • Assisting in creating and maintaining branded templates and digital comms assets;
  • Leveraging AI tools to generate draft content and improve efficiency while maintaining the client's brand voice;
  • Managing data entry and management of company assets in SafetyCulture (including vehicles, trailers, and equipment);
  • Managing fleet and vehicle records (approx. 120+ vehicles) including service schedules, driver assignments, and compliance records (via SafetyCulture and Verizon telematics systems);
  • Uploading and organizing manuals, serial numbers, and manufacturer service schedules;
  • Inbox and calendar management, scheduling support, and recruitment-related admin (posting ads, booking interviews, vetting applicants);
  • Supporting the Corporate Services team with general admin and documentation tasks;
  • Creating or updating SOPs and process documentation as needed.

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