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Administrative Support Specialist

2 months ago

Pasig, National Capital Region, Philippines Primover Consultancy Services, Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Primover Consultancy Services, Inc. As an Administrative Assistant, you will provide administrative support to ensure efficient office operations, maintain physical and digital filing systems, and respond to emails and other digital queries.

Key Responsibilities
  • Provide administrative support to ensure efficient office operations
  • Maintain physical and digital filing systems
  • Respond to emails and other digital queries
  • Manage calendars for senior staff, including making travel arrangements
  • Draft and edit letters, reports, and other documents
  • Input and update information in databases and spreadsheets
  • Prepare meeting agendas and take meeting minutes
  • Coordinate logistics for meetings, including room setup and catering
  • Operate and maintain office equipment, including printers, copiers, and fax machines
  • Work with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand
  • Research as requested and compile and summarize information for reports or presentations
  • Work closely with other administrative staff and support other colleagues as needed
  • Work with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
  • Ensure that deadlines are met and adapt to changing priorities
  • Present a positive and professional image for the organization
Requirements

To be successful in this role, you will need to have excellent organizational and communication skills, be able to work independently and as part of a team, and have a high level of discretion when handling sensitive information.