Senior Facilities Coordinator – Administration

15 hours ago

San Fernando, Central Luzon, Philippines beBeeFacilities Full time ₱350,000 - ₱550,000

Job Title: Facilities Operations Specialist

We are seeking an experienced professional to fill the role of Facilities Operations Specialist. This position is responsible for overseeing various aspects of facilities management, including hospitality and events, facilities management, travel operations, health, safety, and environment (HSE), team development and competency building, transport management, and process improvement and logistics.

  • Hospitality & Events:
    • Manage food court operations and coordinate with catering teams for seamless internal catering.
    • Maintain high standards in housekeeping and pest control across designated areas.
    • Provide logistics support for visits and events, ensuring exceptional customer experiences.
    • Set up and maintain guest accommodations, including dorms and health club facilities.
  • Facilities Management:
    • Lead emergency response and disaster recovery efforts as part of the business continuity process.
    • Support internal meetings and conferences with top-tier logistics.
    • Manage landscaping and voice communication operations.
    • Coordinate logistics for company project events.
  • Travel Operations:
    • Deliver travel services aligned with service level agreements, ensuring customer satisfaction.
    • Monitor compliance with ticketing rates and corporate agreements.
    • Implement cost-control strategies to optimize travel spend.
    • Operate the facilities helpdesk and ensure timely processing of bills and vendor payments.
    • Track inventory and manage asset logistics.
    • Liaise with vendors for prompt delivery and invoicing.
    • Conduct preventive and breakdown maintenance of plant machinery.
    • Manage civil maintenance and water systems.
    • Ensure operational excellence across engineering services.
  • Health, Safety & Environment (HSE):
    • Deliver safety induction programs for employees, contractors, and vendors.
    • Maintain comprehensive records of HSE incidents and drive continuous safety improvements.
  • Team Development & Competency Building:
    • Organize and award training programs based on the approved technical matrix.
    • Foster a culture of learning and growth within the facilities team.
  • Transport Management:
    • Oversee daily operations of the transport desk.
    • Review transport reports and ensure service-level adherence.
  • Process Improvement & Logistics:
    • Supervise dispatch activities, including segregation and courier functions.
    • Standardize work location services for efficient operations.

Required Skills and Qualifications:

  • Bachelor's degree in any field.
  • At least 5 years of experience in facilities management.
  • Familiarity with financial and vendor management processes.
  • Working knowledge of industry-standard tools and operations.
  • Understanding of facilities, HSE standards, and risk management.
  • Strong analytical and problem-solving skills.
  • Customer-focused with attention to quality and feedback.
  • Able to handle multiple tasks in a dynamic environment.
  • Ability to multitask in a fast-paced environment.
  • Willingness to work in a shifting duty schedule, including graveyard shifts.

Benefits:

  • Quarterly performance bonus.
  • Outstanding career development opportunities and fast-track career progression.
  • HMO and life insurance for employee and two dependents for free.
  • 24 leaves annually.

Others:

  • This is an urgent requirement. Priority will be given to candidates who can start immediately.
  • The organization values diversity, equity, and belongingness and is committed to the principles of being an equal employment employer.

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