Senior Executive Support Specialist

2 days ago

Taguig, National Capital Region, Philippines beBeeAdministrative Full time ₱800,000 - ₱1,200,000
Job Title: Senior Administrative Coordinator

We are seeking a highly organized and skilled administrative professional to join our team as a Senior Administrative Coordinator. As a key member of our staff, you will provide exceptional support to our executive and ensure seamless operations within the organization.

Key Responsibilities:
  • Calendar Management: Organize and manage the executive's schedule, including setting up meetings, appointments, and events. Coordinate with internal and external stakeholders to ensure efficient time management.
  • Travel Arrangements: Book and coordinate travel arrangements, including flights, accommodation, and ground transportation, for the executive and sometimes for visiting clients or partners.
  • Communication Management: Act as a gatekeeper and manage all incoming and outgoing communications on behalf of the executive. Screen phone calls, manage emails, and draft correspondence.
  • Meeting Coordination: Schedule, prepare for, and attend meetings. Create and distribute agendas, take minutes, and follow up on action items to ensure deadlines are met.
  • Documentation and Reporting: Manage, organize, and maintain important documents, files, and records. Compile and format materials for presentations or reports.
  • Project Support: Assist with various projects by gathering data and preparing reports or presentations as needed. Coordinate project timelines and ensure tasks are on track.
  • Relationship Management: Build and maintain positive relationships with clients, partners, and key stakeholders. Attend meetings, events, and network on behalf of the executive, and act as a liaison between different departments or external parties.
  • Office Administration: Assist with general administrative tasks, such as ordering supplies, managing office equipment, and coordinating IT for any executive needs.
Required Skills and Qualifications:
  • Bachelor's degree in Secretarial or equivalent field.
  • Technical proficiency in MS Office applications (Outlook, Excel, PowerPoint, Word) and Project Management Tools.
  • Excellent verbal and written communication skills.
  • Strong interpersonal skills, including building and maintaining relationships with executives, colleagues, clients, and vendors.
  • Ability to think quickly and recommend solutions, troubleshoot effectively, and adapt to changing priorities and deadlines.
  • Proactive mindset, strong work ethics, integrity, trustworthiness, flexibility, diversity, customer service orientation, leadership/coaching skills, and team-building abilities.
Benefits:

All your information will be kept confidential according to EEO guidelines.


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