Administrative Support Specialist

1 week ago

Pasig, National Capital Region, Philippines beBeeSupport Full time ₱800,000 - ₱1,200,000

Job Opportunity

This is an exciting opportunity to join a dynamic team as a key support member. We are looking for a highly organized and detail-oriented individual to assist in the day-to-day operations of our property management company.

The successful candidate will be responsible for supporting the property manager with various tasks, including resident communication, vendor coordination, and inspection scheduling. This role involves routine administrative tasks and project-based work, providing opportunities for ownership of key processes.

Key Responsibilities

  • Making professional outbound calls to residents for payment collection and fee follow-ups.
  • Sending bulk email notices to residents regarding payments and updates.
  • Maintaining spreadsheets tracking payment status and collection activity across properties.
  • Scheduling inspections with certified service companies.
  • Tracking vendor proposals and ensuring certifications are up to date.
  • Managing multiple ongoing projects across 11 properties, ensuring deadlines are met.
  • Assisting with personal administrative tasks for the property manager as needed.
  • Generating reports on completed tasks and ongoing projects for regular check-ins.
  • Keeping detailed records of all communications and activities.

Requirements

  • 2-3 years of administrative experience, preferably in real estate, property management, or customer service.
  • Excellent phone and communication skills, especially for payment-related calls.
  • Proficiency with spreadsheets and email management tools.
  • Ability to manage multiple projects with organization and attention to detail.
  • Experience coordinating with vendors and managing schedules.
  • Familiarity with VoIP tools like Zoom Phone, RingCentral, or Google Voice.
  • Highly organized and capable of meeting deadlines independently.
  • Professional and reliable communication with residents, vendors, and team members.
  • Willingness to support personal admin tasks as part of a comprehensive support role.

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