Administrative Support

2 weeks ago

Cebu City, Central Visayas, Philippines beBeeDocumentControl Full time ₱600,000 - ₱800,000

Document Control Specialist Opportunities

Job Overview

This Document Control position is a crucial element of our design studio's project management process. The successful candidate will be responsible for maintaining accurate, up-to-date documentation and ensuring seamless communication between internal teams and external stakeholders.

Duties and Responsibilities:
  • Organize, scan, copy, and archive project documents in digital and physical formats.
  • Review documents for accuracy and completeness, including contracts and project-related materials.
  • Update technical documents such as manuals, workflows, and specifications.
  • Timely distribute project documentation to internal teams and external stakeholders.
  • Maintain and update document control registers, post-contract records.
  • Create and manage document templates to standardize internal processes.
  • Support team members and clients in retrieving documentation when required.
  • Oversee documentation flow across departments to ensure consistency and accuracy.
  • Handle sensitive information with confidentiality.
  • Prepare project reports and summaries as needed.
  • Manage client procurement portals and ensure compliance with submission requirements.

Successful candidates will have 2–4 years of experience in document control or project coordination, preferably within the design, architecture, or construction industry. They should possess a strong understanding of project management processes and document lifecycle, excellent written and verbal communication skills, high organization, attention to detail, and proficiency in MS Office, especially Word and Excel. Familiarity with document management systems is also beneficial. As a proactive problem-solver, they will work independently and demonstrate strong multitasking skills, prioritizing workload effectively in a dynamic environment.

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