Senior Administrative Support Specialist

7 days ago


Makati City, National Capital Region, Philippines RD MANPOWER Full time

The Senior Secretary position at RD MANPOWER requires a highly skilled individual to manage internal affairs and oversee external relations. This role demands strong administrative and coordination skills to ensure seamless operations and effective communication.

Responsibilities:
  1. Support to Executives and Department Heads
    1. Provide high-level support to executives and department heads.
    2. Manage schedules, appointments, and meetings efficiently.
    3. Prepare reports, presentations, and correspondence as required.
    4. Maintain confidential files, records, and documents.
  2. Internal Operations Management
    1. Oversee daily office operations to ensure efficiency and compliance.
    2. Coordinate with departments to streamline processes and improve workflow.
    3. Monitor and manage office supplies, budget allocations, and procurement processes.
  3. External Relations and Government Liaison
    1. Act as the primary liaison between the company and external stakeholders.
    2. Ensure compliance with government regulations, permits, and environmental requirements.
    3. Facilitate document preparation and submission for regulatory approvals.
  4. Documentation and Compliance
    1. Ensure proper documentation of company records, contracts, and regulatory requirements.
    2. Monitor and track deadlines for reports, submissions, and renewals.
    3. Support legal and compliance teams in maintaining records and policies.
    Requirements:
  • Bachelor's degree in Business Administration, Office Management, or a related field.
  • Strong knowledge of office management, organizational procedures, and government compliance.
  • Experience in liaising with government agencies is an advantage.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and office management software.
  • High level of discretion, professionalism, and attention to detail.


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