Support Associate

2 days ago

Taguig, National Capital Region, Philippines beBeeAdministrative Full time $45,000 - $65,000
Job Summary:

We are seeking a detail-oriented and organized professional to provide essential administrative support to our legal team.

Key Responsibilities:
  • Prepare and file brokerage license applications and renewals across multiple states, ensuring timeliness, accuracy, and compliance with all regulatory requirements.
  • Support operational needs of real estate brokers across all U.S.-based jurisdictions, including managing broker-of-record documentation and license renewals.
  • Conduct basic legal research using federal and state laws, regulations, and case law to support compliance efforts and internal decision-making.
  • Prepare and file corporate governance documentation, including state registrations, annual reports, and other filings necessary to maintain good standing in applicable states.
  • Coordinate and file NMLS and lending registrations, permits, and obligations with state and local regulators and agencies.
  • Maintain and update internal trackers and systems related to contract status, filings, license renewals, and ongoing compliance matters.
  • Organize and manage legal records and documentation in both digital and physical formats, ensuring accurate, secure, and up-to-date files.
  • Draft basic correspondence and assist with the preparation of legal documents under attorney supervision.
  • Track and monitor deadlines, including renewal and notice periods, to prevent lapses or non-compliance with regulatory or contractual requirements.
  • Collaborate with internal teams and external partners to support legal workflows and the timely execution of operational tasks.
  • Support responses to regulatory audits, examinations, and requests for information by gathering required documentation and coordinating with internal teams.
  • Evaluate and escalate legal or compliance issues to attorneys or senior legal staff as needed.
Required Skills and Qualifications:
  • Legal education or background, or equivalent experience in a legal, compliance, or administrative role
  • Familiarity with legal terminology and concepts, especially related to U.S. real estate brokerage, licensing, and regulatory filings.
  • Proven ability to file license applications and renewals accurately and on time.
  • Experience or demonstrated ability to manage real estate brokers' support functions and documentation across U.S. jurisdictions.
  • Basic legal research skills and comfort navigating federal and state statutes, regulations, and case law.
  • An understanding of corporate governance requirements and experience filing state registrations or annual reports is preferred.
  • Strong attention to detail and commitment to high-accuracy administrative work.
  • Excellent organizational skills, with the ability to manage multiple workflows, deadlines, and document tracking systems.
  • Strong written and verbal communication skills in English.
  • Proficiency in Microsoft Office, especially Excel and collaborative digital tools.
  • A self-motivated, reliable work ethic with a desire to grow in legal operations.

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