Business Operations Specialist

2 days ago

Tarlac City, Central Luzon, Philippines beBeeExecutive Full time ₱300,000 - ₱450,000
Executive Support Role

We are seeking a highly organized and detail-oriented professional to provide exceptional support to small and medium-sized businesses in Australia.

Key Responsibilities
  • Manage calendars, schedule meetings, and coordinate appointments across Australian time zones to ensure seamless communication and time management.
  • Handle email correspondence, draft professional communications, and act as a point of contact between executives, clients, and stakeholders.
  • Organize and prioritize tasks, track project deadlines, and follow up on action items to ensure timely completion.
  • Prepare, edit, and organize reports, presentations, and other business documents with high attention to detail.
  • Arrange travel itineraries, accommodations, and logistics for business trips, as well as coordinate virtual or in-person events, meetings, or conferences.
  • Maintain accurate records, update CRM systems, and manage databases to support business operations.
  • Assist with basic bookkeeping tasks, such as expense tracking, invoice processing, and liaising with accountants or financial teams.
  • Conduct research on market trends, competitors, or industry-specific topics to support decision-making.
  • Handle sensitive information with discretion and maintain strict confidentiality.
  • Understand and adapt to Australian business culture, communication styles, and workplace expectations.
  • Proactively use AI technologies to improve efficiency, quality, and scalability of work, including drafting content, automating tasks, improving research accuracy, and summarizing data, while validating AI outputs for accuracy and professionalism.
  • Anticipate needs and resolve issues independently.
  • Build rapport with diverse stakeholders.
  • Work efficiently and effectively in a remote setting.
Qualifications
  • Minimum 3-5 years of experience as an Executive Assistant, Virtual Assistant, or similar role.
  • Bachelor's degree in Business Administration, Management, or a related field.
  • Proficiency in Microsoft Office Suite and Google Workspace.
  • Familiarity with project management tools and CRM platforms is a plus.
  • Exceptional written and verbal communication skills in English.
  • Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.
  • Understanding of Australian business practices and ability to adapt to a professional environment.
  • Comfortable with remote work tools and able to troubleshoot basic technical issues.

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