Procurement Operations Manager

1 week ago

Pagadian, Zamboanga Peninsula, Philippines beBeeSpecialist Full time $80,000 - $106,000
Procurement Specialist Role Overview

The Procurement Specialist plays a critical role in managing procurement operations and contract administration. The ideal candidate must possess strong analytical skills, excellent communication skills, and the ability to work effectively with global suppliers and employees at all levels.

Key Responsibilities:
  • Support and manage the vendor contract review process, ensuring timely reviews, coordination with internal teams, and effective redlining and coordination with business owners and vendors.
  • Manage daily updates to procurement leadership SharePoint Excel files, savings trackers, and various other internal applications as needed.
  • Schedule internal and external calendars for the procurement leadership team and suppliers, ensuring seamless collaboration and effective time management.
  • Execute the vendor contract execution process, including gathering signatures via digital platforms, contract archiving, and database management.
  • Track and manage procurement contracts throughout their lifecycle, ensuring timely renewals, amendments, or terminations.
  • Identify discrepancies or inconsistencies in contract terms and resolve them promptly.
  • Select suppliers offering the best package of quality, price, terms, and delivery for requisitions submitted.
  • Review and update purchase orders, change requests, contracts, and associated documents as required.
  • Assist with new supplier setup into financial systems as needed.
  • Analyze reports from procurement systems to support month-end activities and ad-hoc reporting as requested.
  • Collaborate with accounting teams to resolve invoicing issues and improve payment timelines.
Requirements:
  • A Bachelor's degree in Business or Accounting is preferred.
  • Experience in indirect spend procurement in fast-paced environments is essential.
  • Proficiency in Microsoft applications, including Excel, Word, Outlook, and SharePoint, is required.
  • Familiarity with procurement regulations and compliance standards is necessary.
  • Ability to prepare, review, and maintain procurement documents is crucial.
  • Strong analytical skills for evaluating supplier performance and contract terms are required.
  • Excellent written and verbal communication skills are necessary for presenting information to employees at all management levels.
  • Detailed-oriented and self-motivated team players who can work independently and collaboratively are highly valued.

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