Education Onboarding Specialist

3 days ago

Manila, National Capital Region, Philippines beBeeOnboarder Full time ₱65,000 - ₱95,000
About the Role

This position involves overseeing the entire onboarding lifecycle for temporary education professionals. The ideal candidate will have a keen eye for detail and a deep understanding of onboarding processes in the education sector.


Key Responsibilities
  • Compliance and Onboarding:
    • Manage onboarding workflows for contractors from offer to start date
    • Verify state licensure, credentials, and certifications for school personnel
    • Coordinate and track background checks, TB tests, fingerprinting, and other pre-employment requirements
    • Maintain accurate and up-to-date records in our internal systems and with client portals
    • Communicate with contractors regularly to ensure timely submission of onboarding documents
    • Liaise with recruiters, account managers, and school district contacts to meet onboarding deadlines
    • Conduct routine audits to ensure contractor files remain compliant throughout assignments
    • Keep up to date with state-specific school staffing regulations and adjust processes as needed

  • Payroll Support:
    • Ensure all contractor information (tax forms, direct deposit, rate confirmations) is complete and accurate for payroll processing
    • Review weekly timesheets for completeness and accuracy and flag discrepancies for resolution
    • Coordinate with the payroll team to ensure timely and accurate payment to contractors
    • Serve as the primary point of contact for contractor pay-related questions
    • Assist with pay rate updates, stipend tracking, and contractor time off documentation
    • Help maintain compliance with wage and hour laws across multiple states

  • Client Management:
    • Prepare and send client contracts to school district contacts for review and signature
    • Track the status of outgoing contracts and follow up to ensure timely return
    • Maintain organized records of signed contracts and related documentation
    • Coordinate with internal teams to ensure contract terms are accurately reflected in billing and compliance workflows
    • Serve as a liaison between sales, HR and Operation teams regarding client contract status and updates

    Requirements
    • A bachelor's degree in the related field is preferred
    • Minimum 2+ years of experience in an onboarding, compliance, or credentialing role is required
    • Strong knowledge of school district onboarding and credentialing requirements is preferred
    • Experience onboarding temporary employees across multiple states is preferred
    • Familiarity with background check processes, fingerprinting requirements, and state-specific compliance laws
    • Knowledge of education compliance and credentialing regulations, including state departments of education is also preferred
    • Proficiency in using applicant tracking systems (e.g., Bullhorn) and credential management tools
    • Excellent organizational skills with the ability to handle multiple priorities in a fast-paced environment
    • Clear written and verbal communication skills
    • Detail-oriented and process-driven, with a proactive approach to problem-solving
    • Ability to work independently and collaboratively across teams

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