Property Operations Specialist

15 hours ago

Marikina City, National Capital Region, Philippines beBeeDetail Full time ₱7,200 - ₱7,800

Are you a detail-oriented professional seeking a challenging role in property management? We have an exciting opportunity for an Assistant Property Manager/Tenant Services Coordinator to join our team.

Job Description:

This is a behind-the-scenes role, primarily handling communications via email, managing property operations, and assisting property managers with financial and administrative tasks. You will work closely with our property managers to ensure seamless day-to-day operations, including lease administration, vendor coordination, work order tracking, and financial reporting.

As a key member of our team, you will be responsible for reviewing and preparing commercial lease abstracts for internal reference, tracking and maintaining Certificates of Insurance (COIs) for vendors and tenants, drafting and sending email communications and formal letters to tenants, and tracking annual rent increases and preparing notifications accordingly.

Key Responsibilities:
  • Lease & Tenant Management:
  • Review and prepare commercial lease abstracts for internal reference.
  • Track and maintain Certificates of Insurance (COIs) for vendors and tenants.
  • Draft and send email communications and formal letters to tenants.
  • Track annual rent increases and prepare notifications accordingly.
  • Assist in scheduling and coordinating work orders for building engineers, ensuring timely completion.
  • Enter work orders into Yardi and follow up to ensure tenant requests are addressed professionally.
  • Oversee the new vendor and tenant setup process in company systems.
  • Prepare contracts for third-party vendors.
  • Invoice coding for payables to ensure timely vendor payments.
  • Monitor monthly accounts receivable to track rent payments and outstanding balances.
  • Assist property managers in preparing annual operating budgets.
  • Gather bids and proposals for Capital Expense projects and non-CapEx repairs.
  • Utilize Excel and SharePoint for tracking and reporting tasks.
  • Maintain accurate records and assist with research and special projects as required.
Required Skills and Qualifications:
  • Proficiency in Excel, SharePoint, and Microsoft Office Suite.
  • Excellent written communication skills.
  • Ability to obtain bids, track expenses, and manage property maintenance requests efficiently.

We are looking for a highly organized and detail-oriented individual who can provide excellent customer service and work well in a fast-paced environment.

If you are a motivated and results-driven professional looking for a challenging role in property management, we encourage you to apply.

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