Backend Operations Coordinator

2 days ago

Tarlac City, Central Luzon, Philippines beBeeOperational Full time ₱1,200 - ₱2,000
Job Opportunity: Operational Support Specialist

Bamboo Works is seeking a highly skilled and organized Operational Assistant to streamline backend operations, manage invoicing and time tracking, and bring structure to the firm.

The ideal candidate will possess strong analytical and organizational skills, with experience in administrative, financial operations, or operational support roles. They will be responsible for managing documents, trackers, and operational workflows, overseeing and auditing Hubstaff time tracking, preparing and sending client contracts, and tracking key deadlines.

  • Key Responsibilities:
  • Administrative Support: Manage documents, trackers, and operational workflows; oversee and audit Hubstaff time tracking for all contractors and external staff; prepare and send client contracts using established templates; track key deadlines and ensure critical actions are followed up on.
  • Financial Operations: Own and manage the invoicing process; assist in processing salary and contractor payments while keeping records organized and up to date; support with finance-related admin: receipts, documentation, reconciliations, etc.
  • Research & Coordination: Research relevant awards, events, partnerships, and apply to them as needed; support with ad hoc projects, market research, and executive reporting; help manage calendars, reminders, and weekly execution checklists.
Requirements:
  • Education: Bachelor's degree or higher in Finance, Accounting, Business, or a related field.
  • Experience: Proven experience in administrative, financial operations, or operational support roles.
  • Organizational Skills: Strong analytical and organizational skills.
  • Invoicing Expertise: Experience handling complex invoicing operations.
  • Communication: Professional communication skills, both written and verbal.
Nice to Have:
  • Background in staffing, outsourcing, or recruitment operations.
  • Confident enough to hold founders and stakeholders accountable when needed.
  • Experience working in international, fast-paced startup environments.
  • Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks.

This is an excellent opportunity to contribute to our growth and make a meaningful impact.

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