Full-Time Remote Administrative Support Specialist

17 hours ago

Lipa City, Calabarzon, Philippines beBeeAdministrative Full time ₱2,000 - ₱3,000

Admin Support Professional

We are seeking a highly organized and detail-oriented Admin Assistant to join our team on a full-time or part-time basis.

About the Role:

  • Provide administrative support to our team members and clients, ensuring seamless communication and efficient task execution.
  • Prepare daily call lists, meeting agendas, and materials as needed, guaranteeing participants have the necessary information.
  • Schedule meetings with clients and team members, coordinating times that accommodate all parties and managing any necessary adjustments or cancellations.
  • Manage reports on key metrics and performance indicators within specified deadlines.
  • Maintain virtual files to ensure information is organized and easily accessible.

Responsibilities:

  • Transcription: Listen to live or recorded calls and take notes of key points discussed.
  • Call Preparation: Prepare daily call list, meeting agendas, and materials as needed, ensuring participants have the necessary information.
  • Schedule Coordination: Efficiently schedule meetings with clients and team members, coordinating times that accommodate all parties and managing any necessary adjustments or cancellations.
  • Manage Reports: Prepare reports on key metrics and performance indicators within specified deadlines.
  • Virtual File Management: Update and maintain virtual files to ensure information is organized and easily accessible.
  • Administrative Tasks: Oversee administrative tasks, including but not limited to managing email correspondence and calendar appointments and ensuring all administrative activities are executed efficiently.

Requirements:

  • Able to work independently and solve problems proactively.
  • Team player mindset, with a positive attitude and strong work ethic.
  • Strong organizational and time management skills.
  • Familiarity with digital tools and software such as Google Workspace and Zoom.

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