Chief Accounting Officer

2 days ago

Angeles City, Central Luzon, Philippines beBeeFinancial Full time $45,000 - $55,000
Job Overview

As a key member of our leadership team, you will oversee the financial management for multiple entities. This is a hands-on role responsible for recording daily transactions, reconciling accounts, preparing monthly financial statements, managing intercompany transactions, coordinating with external accountants, and ensuring compliance with all filing requirements.

The ideal candidate will possess a strong understanding of accounting principles, proficiency in QuickBooks Online or similar cloud-based software, and excellent organizational skills. E-commerce experience is a plus, but not required.

Responsibilities:
  1. Daily Bookkeeping & Transaction Management
  • Record all financial transactions, including sales, expenses, payroll entries, and inventory adjustments.
  • Process accounts payable (vendor bills, reimbursements) and accounts receivable (invoicing, payment posting).
  • Maintain organized, up-to-date accounting records for all three entities.
Bank, Credit Card, and Payment Processor Reconciliation
  • Reconcile bank, credit card, merchant accounts (Shopify, Amazon, PayPal, Stripe, etc.), and loan accounts monthly.
  • Ensure all transactions are properly categorized and supported with documentation.
Intercompany Transactions
  • Record and reconcile intercompany transfers, charges, and loans.
  • Ensure intercompany accounts net to zero at each month-end close.
Monthly Close & Financial Reporting
  • Perform complete month-end close for each entity.
  • Prepare and deliver P&L, Balance Sheet, and Cash Flow statements by the agreed timeline.
  • Provide variance analysis comparing actual results to budget or forecast.
Compliance & Tax Coordination
  • Maintain accurate sales tax records and file returns (or coordinate filings) on schedule.
  • Provide timely documentation to external accountants for quarterly and annual filings.
  • Support audits with necessary records and schedules.
Cash Flow Management
  • Maintain a rolling 12-month cash forecast.
  • Monitor daily cash balances and upcoming obligations.
  • Alert management of potential cash shortfalls in advance.
Process Improvement & System Management
  • Maintain and improve accounting systems (e.g., QuickBooks, Xero).
  • Recommend process improvements for greater accuracy and efficiency.
  • Ensure proper internal controls are followed to safeguard company assets.
Key Performance Indicators (KPIs)
  1. Objective 1: Deliver Timely, Accurate Financials
  • KR1: Close books for all three entities within 10 business days of month-end.
  • KR2: Achieve zero material errors in monthly reporting.
  • KR3: Provide consolidated financial statements by the 15th of each month.
Objective 2: Maintain Accurate, Reconciled Accounts
  • KR1: Reconcile 100% of bank, credit card, and payment processor accounts monthly.
  • KR2: Ensure intercompany reconciliations are error-free each month.
  • KR3: Keep all accounts current with no outstanding unreconciled transactions beyond 30 days.
Objective 3: Ensure Compliance & Smooth Accountant Coordination
  • KR1: Meet 100% of tax and filing deadlines without extensions (unless pre-approved).
  • KR2: Provide all required reports to accountants within 5 business days of request.
  • KR3: Maintain complete documentation for 100% of transactions.
Objective 4: Improve Financial Efficiency & Insight
  • KR1: Implement at least 12 process improvements per quarter to save time or reduce errors.
  • KR2: Maintain an up-to-date cash flow forecast that is 95% accurate vs. actual results.
  • KR3: Provide management with monthly variance explanations for major changes in revenue, costs, or expenses.

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