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Executive Coordinator

2 weeks ago

Makati City, National Capital Region, Philippines KPMG Philippines Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to our senior executives.

The ideal candidate will possess excellent organizational and communication skills, with the ability to handle sensitive information and maintain confidentiality.

This role is ideal for a seasoned professional looking to take their career to the next level and contribute to a dynamic team.

Key Responsibilities:
  • Administrative Support:
  1. Provide comprehensive administrative support to senior executives, including calendar management and travel coordination.
  2. Prepare and organize documents, reports, and presentations, ensuring accuracy and attention to detail.
  3. Screen and prioritize incoming emails, phone calls, and mail, handling confidential information with discretion.
  4. Maintain organized filing systems and ensure efficient workflow.
  • Meeting Coordination:
  1. Schedule and coordinate meetings, including preparing agendas, taking minutes, and distributing materials.
  2. Organize and manage logistics for meetings, conferences, and events, ensuring seamless execution.
  3. Follow up on action items and ensure timely completion.
  • Communication & Liaison:
  1. Act as a point of contact between executives and internal/external stakeholders, providing exceptional communication skills.
  2. Draft and edit correspondence, reports, and presentations, ensuring clarity and professionalism.
  3. Prepare and distribute meeting minutes and action items, maintaining accurate records.

Requirements:

  • Bachelor's degree or equivalent experience in a related field.
  • Minimum 10 years of experience as an Executive Assistant or in a similar administrative role.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to prioritize tasks and manage multiple projects simultaneously.
  • High level of discretion and confidentiality.
  • Strong attention to detail and accuracy.
  • Ability to work independently and as part of a team.
  • Excellent interpersonal skills and a professional demeanor.
  • Adaptable to changing priorities and able to thrive in a fast-paced environment, demonstrating both agility and grit