Chief Payroll Specialist

6 days ago

Cebu City, Central Visayas, Philippines beBeePayroll Full time $54,000 - $78,000
Payroll/Billing AR Specialist Role

We are seeking a highly organized and detail-oriented professional to handle payroll, billing, and accounts receivable responsibilities within our finance team.

Responsibilities:
  • Process hourly payroll accurately, including tracking employee attendance, calculating overtime, and inputting employee hours.
  • Ensure that any missed payroll additions (e.g., incentives, mileage, bonuses, etc.) are accurately included in payroll.
  • Apply appropriate split shift premiums according to company policies.
  • Flag payroll and billing discrepancies and refer them to the Finance Manager for review and approval.
  • Review and approve skilled blue files for skilled labor payroll, ensuring accuracy before submission.
  • Generate payforms and pay breakdowns and initiate ADP import process for payroll processing.
  • Ensure that all deductions, including benefits (401(k), insurance premiums, etc.), liens, and loans, are applied accurately.
  • Cross-check ABS and ADP reports to resolve any discrepancies.
Key Responsibilities - Billing:
  • Prepare and issue invoices to clients and third-party payors, ensuring all necessary billing details are included and accurate.
  • Regularly update and reconcile the third-party payor spreadsheet to ensure current billing rates and records.
  • Begin the billing approval process by reviewing and resolving any discrepancies before finalizing and submitting invoices.
  • Add payables, expenses, PPE kits, surcharges, and other relevant items to client invoices as required.
  • Investigate any oddities in 24/7 shift times and adjust timesheets accordingly to ensure accurate billing.
  • Submit finalized billing entries for approval, referring back to Sales Approval Forms (SAF) to verify billing information when needed.
Accounts Receivable (A/R):
  • Review daily A/R reports, identify overdue accounts, and take action, including contacting clients or sending reminders.
  • Regularly update and maintain A/R aging reports, focusing on accounts that are 45 days or more overdue.
  • Investigate and resolve discrepancies in A/R payments, ensuring proper allocation and application of payments.

Professional qualifications and skills are critical in this role. Ideal candidates will possess strong analytical, problem-solving, and communication skills. Proficiency in MS Office and ADP software is also essential. This position offers excellent opportunities for growth and development, with ongoing training and support provided to ensure success in the role.

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