Administrative Support Specialist

7 days ago

Tanauan, Calabarzon, Philippines beBeeVirtual Full time A$18,000 - A$24,000

We are seeking a Virtual Assistant to support our Environmental Monitoring team in day-to-day administrative tasks.

This role requires proactive and organised individual who can use Podio.com, a web-based platform that organises and connects projects, CRM, and other processes. The successful candidate will prepare and format reports, presentations, and proposals for the team utilising GSuite platform, Google Docs, Google Drive.

Key Responsibilities:
  • Use Podio.com, a web-based platform that organises and connects projects, CRM, and other processes.
  • Prepare and format reports, presentations, and proposals for the team utilising GSuite platform, Google Docs, Google Drive.
  • Add new leads, contacts, or projects, update existing fields, tag and categorise entries, import/export data.
  • Assign and track tasks i.e. set deadlines, priorities, and reminders, notify relevant team members of overdue items, generate project reports i.e. weekly summaries or milestone reviews, organise and maintain shared documents and digital filing systems.
Requirements:
  • Proven experience as a virtual assistant or in a relevant administrative role.
  • Experience supporting remote teams.
  • Strong written and verbal communication skills.
  • High level of proficiency with office software (Google Workspace, Microsoft Office, etc.).
  • BASIC knowledge of data entry and database management.
  • Ability to work independently with minimal supervision.
  • Strong organisational and time management skills.
  • Comfortable working across multiple teams or departments.

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