Paralegal Coordinator

Supporting Role in Legal Operations

• Provide administrative and operational support to a dynamic legal team.

Job Description

1. File License Applications and Renewals: Prepare and submit license applications and renewals across multiple states, ensuring timeliness, accuracy, and compliance with all regulatory requirements.
2. Support Real Estate Brokers: Manage the operational needs of real estate brokers across U.S.-based jurisdictions, including broker-of-record documentation and license renewals.
3. Conduct Research: Conduct basic legal research using federal and state laws, regulations, and case law to support compliance efforts and internal decision-making.
4. Prepare Corporate Governance Documentation: Prepare and file corporate governance documentation, including state registrations, annual reports, and other filings necessary to maintain good standing in applicable states.
5. Coordinate Filings: Coordinate and file NMLS and lending registrations, permits, and obligations with state and local regulators and agencies.
6. Manage Trackers: Maintain and update internal trackers and systems related to contract status, filings, license renewals, and ongoing compliance matters.
7. Organize Records: Organize and manage legal records and documentation in both digital and physical formats, ensuring accurate, secure, and up-to-date files.
8. Draft Correspondence: Draft basic correspondence and assist with the preparation of legal documents under attorney supervision.
9. Track Deadlines: Track and monitor deadlines, including renewal and notice periods, to prevent lapses or non-compliance with regulatory or contractual requirements.
10. Collaborate with Teams: Collaborate with internal teams and external partners to support legal workflows and the timely execution of operational tasks.
11. Respond to Requests: Support responses to regulatory audits, examinations, and requests for information by gathering required documentation and coordinating with internal teams.
12. Escalate Issues: Escalate legal or compliance issues to attorneys or senior legal staff as needed.

1. Legal Background: A legal education or background, or equivalent experience in a legal, compliance, or administrative role.
2. Knowledge of Legal Terminology: Familiarity with legal terminology and concepts, especially related to U.S. real estate brokerage, licensing, and regulatory filings.
3. Administrative Experience: Proven ability to file license applications and renewals accurately and on time.
4. Broker Support: Experience or demonstrated ability to manage real estate brokers' support functions and documentation across U.S. jurisdictions.
5. Basic Research Skills: Basic legal research skills and comfort navigating federal and state statutes, regulations, and case law.
6. Corporate Governance: An understanding of corporate governance requirements and experience filing state registrations or annual reports is preferred.
7. Attention to Detail: Strong attention to detail and commitment to high-accuracy administrative work.
8. Organizational Skills: Excellent organizational skills, with the ability to manage multiple workflows, deadlines, and document tracking systems.
9. Communication Skills: Strong written and verbal communication skills in English.
10. Technical Skills: Proficiency in Microsoft Office, especially Excel and collaborative digital tools (e.g., Asana, Google Workspace, shared trackers).
11. Motivation and Work Ethic: A self-motivated, reliable work ethic with a desire to grow in legal operations.

Benefits

Let's Chat

We are an equal opportunity employer dedicated to building an inclusive and diverse workforce, providing employees with a work environment free of discrimination and harassment.

All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, national origin, sex, age, disability, genetic information, or any other protected characteristic.