Strategic Administrative Support Specialist

15 hours ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱600,000 - ₱700,000
Job Overview

We are seeking a highly skilled and organized Strategic Administrative Support Specialist to provide advanced administrative support to our CEO. This key role involves managing the CEO's schedule, coordinating meetings, handling correspondence, and facilitating communication between the CEO and various departments within the organization.


Key Responsibilities:
  • Manage the CEO's schedule, prioritizing appointments, meetings, and events to ensure the CEO is well-prepared and punctual for all commitments.
  • Act as the primary point of contact between the CEO and internal and external stakeholders. Screen and manage incoming correspondence, including emails, calls, and other communications.
  • Prepare, review, and edit documents, reports, presentations, and other materials on behalf of the CEO. Maintain organized records and files.
  • Manage all aspects of travel, including booking flights, accommodations, transportation, and itineraries. Also, manage visa applications and other travel-related logistics.
  • Attend meetings with the CEO, take notes, develop meeting minutes, and follow up on action items. Help prepare agendas and materials for meetings.
  • Confidentiality: Handle sensitive information carefully, ensuring data security and privacy.
  • Assist the CEO in prioritizing tasks and responsibilities, meeting deadlines, and keeping strategic objectives on track.
  • Support the CEO in overseeing and coordinating special projects and initiatives, often requiring collaboration with other team members.
  • Maintain an organized and efficient office environment. Order supplies, manage expenses, and handle general administrative tasks.
  • Conduct research, compile data, and prepare reports on various topics as assigned by senior management, presenting findings clearly and concisely.

Requirements:
  • Bachelor's degree in business-related courses or equivalent experience.
  • Proven experience as an executive assistant or in a similar role.
  • Experience in accounting, bookkeeping, and HR-related jobs is an added advantage.
  • Having good driving skills is a plus.
  • Strong organizational, time management, and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Proficiency in office software and tools, such as Microsoft Word, Excel, PowerPoint, Outlook, and other management systems.
  • High level of discretion and the ability to handle confidential information.
  • Exceptional attention to detail and a proactive approach to tasks.
  • Professionalism, integrity, and a service-oriented mindset.
  • Ability to work well under pressure and adapt to a dynamic work environment.

Benefits:
  • Flexible working locations.
  • Hybrid setup.
  • Excellent company culture.
  • Free accommodation and devices program.
  • High incentive program.
  • Stock option program.
  • Opportunity to work with local and international brands.

About Us

We are a leading advertising agency specializing in brand and performance marketing, e-commerce services, and influencer marketing. We help businesses establish and develop their online presence and brand awareness through our pool of marketing experts, e-commerce specialists, and creative professionals.


Seniority Level
  • Associate
Employment Type
  • Full-time
Job Function
  • Other
Industries
  • Advertising Services

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