Strategic Administrative Support Specialist

3 days ago

Manila, National Capital Region, Philippines beBeeExecutive Full time ₱600,000 - ₱1,000,000
Administrative Assistant Role

This role is ideal for an organized individual who can manage high-priority tasks, ensure seamless execution of administrative functions, and provide exceptional support to leadership.

You will act as the right-hand person to the company's co-founders, primarily the CEO and secondarily the CTO. Your responsibilities will include calendar management across multiple time zones, email prioritization, recruiting coordination, and administrative tasks that create leverage for leadership.

Your Impact: By working in this role, you will enable the leadership team to operate at maximum efficiency, ensuring priorities are managed seamlessly, meetings are strategically scheduled, candidates are smoothly coordinated, and critical admin functions are executed with precision.

Key Responsibilities
  • Manage CEO and CTO inboxes, triaging messages, drafting responses, and surfacing urgent priorities
  • Own calendar management across multiple time zones, scheduling both internal and external meetings
  • Serve as a discreet liaison in select communications with investors, clients, and partners

Responsibilities (continued):

  • Schedule and coordinate 10–20 candidate interviews per week across departments
  • Communicate with hiring managers and candidates to ensure a smooth interview process
  • Maintain scheduling workflows across tools (Acuity, Calendly, ATS)

Additional Tasks:

  • Handle travel arrangements and itineraries (1–2 trips/month)
  • Support vendor research, swag orders, and light process documentation
  • Assist with internal workflows across Notion, Slack, and scheduling platforms

About You:

  • 3+ years of experience as an Executive Assistant, ideally supporting C-suite or founders
  • Strong calendar and inbox management across multiple executives and time zones
  • Exceptional written and verbal communication skills with high emotional intelligence
  • Proven ability to handle sensitive information with discretion
  • Strong organizational skills and attention to detail, with the ability to pivot quickly
  • Comfort using productivity tools (Google Workspace, Slack, Notion, scheduling apps)
What We Offer
  • Competitive Salary: to be discussed during the interview
  • Remote Work: Fully remote – work from anywhere
  • Direct Mentorship: Grow through guidance from industry experts
  • Learning & Development: Ongoing access to resources for professional growth
  • Global Networking: Work and connect with professionals worldwide

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