Law Office Assistant Coordinator

2 days ago

Quezon City, National Capital Region, Philippines beBeeLegal Full time ₱400,000 - ₱600,000
Job Opportunity

This role involves supporting the efficient daily operation of a law office by managing client communications, scheduling, document preparation, and billing processes.

About the Position
  • Manage multiple client-group emails, ensuring prompt and professional responses.
  • Draft legal and standard documents using available templates and software tools.
  • Maintain ongoing communication with clients through reminders and updates.
  • Oversee task management to monitor staff workflow and deadline adherence.
Key Responsibilities
  • Email & Communication Management:
    • Manage multiple client-group emails, ensuring prompt and professional responses.
    • Use templated responses for frequently asked client questions and follow-ups.
  • Document & Calendar Management:
    • Draft legal and standard documents using available templates and software tools.
    • Organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.
  • Client Relationship Support:
    • Maintain ongoing communication with clients through reminders and updates.
    • Ensure intake forms and legal worksheets are completed thoroughly and accurately.
  • Administrative Operations & Billing:
    • Oversee task management to monitor staff workflow and deadline adherence.
    • Assist in preparing and sending invoices and collection letters using software tools.
Requirements
  • Proven experience as a paralegal or legal assistant, especially in family law.
  • Experience managing multiple business email accounts and legal communications.
  • Familiarity with legal document drafting and form management using software tools.
  • Proficiency with project management platforms like Asana and billing software.
  • Bilingual Spanish Speaker
Your Key Strengths
  • Excellent communication skills, both written and verbal, with a professional tone.
  • Highly proactive and self-starting, anticipating needs and independently managing priorities.
  • Detail-oriented with strong organizational skills and the ability to manage complex scheduling.
  • Able to maintain a strong, confident personality while adapting to different environments.

This role requires a highly organized individual with excellent communication skills. The ideal candidate should have experience working in fast-paced legal environments and be proficient in Microsoft Office Suite, legal software, and task management tools.

  • Assistant to the Office Manager

    1 week ago

    Makati City, National Capital Region, Philippines Chaves Hechanova and Lim Law Offices Full time ₱400,000 - ₱800,000 per year

    About the roleWe are seeking an enthusiastic and highly organised Assistant to the Office Manager to join our dynamic team at Chaves Hechanova and Lim Law Offices in Makati City, Metro Manila. As a full-time Assistant, you will play a crucial role in supporting the day-to-day operations of our law firm and ensuring the smooth running of the office.What...

  • Executive Assistant with Marketing and Branding Skills

    1 week ago

    Quezon City, National Capital Region, Philippines NABUA LAW Full time $40,000 - $60,000 per year

    JOB TITLE: Executive Assistant with skills in MarketingJOB DESCRIPTION:NABUA LAW and JUST REGISTER is seeking a highly organized and detail-oriented Executive Assistant with strong skills in Marketing and Branding. The ideal candidate is adaptable, possesses excellent communication skills, and is capable of handling confidential information with...

  • Executive Coordinator Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines Belly Rub Pet Services Full time ₱104,000 - ₱130,878 per year

    Qualifications:Bachelor's degree in Law, Legal Management, Business Administration, or related field.At least 2–4 years of experience as an Executive Assistant, Coordinator, or in a similar role.Legal background or experience in contract management, compliance, or corporate law is required.Strong organizational and time-management skills.Excellent written...

  • Associate Lawyer

    1 week ago

    Quezon City, National Capital Region, Philippines Palattao Law Office Full time ₱480,000 - ₱600,000 per year

    Represent clients in court hearings, trials, and administrative proceedingsDraft legal documents such as pleadings, contracts, position papers, and legal opinionsConduct legal research and analyze case law, jurisprudence, and statutesAttend client meetings, negotiations, and conferencesTrack case progress, manage deadlines, and ensure timely...

  • Underbar Associate

    3 days ago

    Quezon City, National Capital Region, Philippines ALBURO LAW OFFICES Full time $104,000 - $130,878 per year

    ALBURO LAW IS HIRINGJoin our growing FirmWE ARE LOOKING FOR AN UNDERBAR ASSOCIATE QUALIFICATIONS:• Must have taken the recent Bar Examination• Excellent oral and written communication skills• Able to organize, analyze, cross-check, and validate information for accuracy and compliance• Knowledgeable in substantive legal concepts, legal research, and...

  • Accounting Secretary

    1 week ago

    Quezon City, National Capital Region, Philippines MVP LAW Full time $40,000 - $60,000 per year

    Financial Record ManagementMaintain accurate and up-to-date financial records, ledgers, and supporting documents.Assist in the preparation of financial statements, income reports, and expense summaries.Monitor client billings, payments, and trust account transactions in compliance with firm policies.Administrative & Clerical DutiesPrepare invoices, receipts,...

  • Secretary

    1 week ago

    Quezon City, National Capital Region, Philippines RF LAW Full time ₱144,000 - ₱180,000 per year

    RF LAW is hiring a Full time Secretary role in Diliman, NCR. Apply now to be part of our team.Job summary:Looking for candidates available to work:Monday: Morning, AfternoonTuesday: Morning, AfternoonWednesday: Morning, AfternoonThursday: Morning, AfternoonFriday: Morning, Afternoon1 year of relevant work experience required for this roleExpected salary:...

  • Office / Liaison Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines ALBURO ALBURO AND ASSOCIATES LAW OFFICES Full time $30,000 - $50,000 per year

    This position will be responsible for a range of administrative and clerical tasks that support the smooth operation of the office. This role is ideal for someone who has ability and skill to work in a team, can handle multiple tasks at once, and has a knack for staying organized. The successful candidate will be a key player in keeping the office running...

  • Legal Assistant

    1 week ago

    Makati City, National Capital Region, Philippines Aureada CPA Law Firm Full time $104,000 - $130,878 per year

    Job ResponsibilitiesDocument Drafting and Management- Prepare and review legal documents related to commercial transactions and taxation matters.- Maintain organized filing systems for legal documents.Client Communication- Assist in scheduling meetings and appointments with clients.Legal Research and Analysis:- Conduct legal research on commercial law and...

  • Underbar Associate

    3 days ago

    Quezon City, National Capital Region, Philippines ALBURO LAW Full time ₱200,000 - ₱250,000 per year

    Conduct legal research on relevant laws, regulations, and jurisprudenceDraft pleadings, legal documents, contracts, and legal opinionsAssist with documentation and coordinate with lawyersPrepare letters, correspondence, articles, and reportsMonitor compliance (legal, corporate, administrative) and manage deficiency requirementsPerform other tasks as may be...