Operations and Facilities Coordinator

1 week ago


Manila, National Capital Region, Philippines PRIME PHILIPPINES Full time
About the Role:

We are seeking an experienced Workplace Experience Manager to join our team. The successful candidate will be responsible for managing the day-to-day operations of our co-working space, including facilities management, front desk services, and event setup.

Key Responsibilities:

  1. Facilities Management
    • Oversight of maintenance, cleanliness, and functionality of the co-working space.
    • Coordination with vendors and service providers for repairs, cleaning, security, and IT infrastructure.
    • Regular facility inspections to ensure compliance with safety, health, and regulatory standards.
    • Procurement of office supplies, furniture, and equipment.
  2. Operations
    • Sustain smooth day-to-day operations, including front desk services, meeting room reservations, and event setup.
    • Implementation of policies and procedures to enhance the overall workspace experience.
    • Prompt response to member concerns, facility-related issues, and service requests.
    • Maintenance of a stable and continuous internet connection.
  3. Team Leadership & Vendor Coordination
    • Supervision and training of on-site staff, including receptionists and office assistants.
    • Management of relationships with external contractors, ensuring service level agreements (SLAs) are met.
    • Coordination with Property Manager/Owner for any concerns in the building.
  4. Financial & Administrative Management
    • Oversight of budget allocation for facilities, operations, and maintenance expenses.
    • Tracking and management of utility costs, ensuring energy efficiency and cost-effectiveness.
  5. Event & Emergency Preparedness
    • Support for the execution of community events and networking activities within the space.
    • Implementation of emergency preparedness plans, including fire drills and security measures.
    • Compliance with building regulations and emergency response protocols.


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