Administrative Operations Specialist

7 days ago


Tanauan, Calabarzon, Philippines beBeeOperations Full time $60,000 - $80,000
Job Opportunity

This role is ideal for a detail-oriented, resourceful individual who thrives in fast-paced environments.

Key Responsibilities:
  • Candidate and New Hire Communications: Manage communications with candidates in the hiring pipeline, answer questions, send batch updates, and ensure timely responses throughout the process.
  • Offer Management & Onboarding: Oversee the onboarding process for new hires, send offer letters, track signatures, coordinate start dates, provision accounts, schedule onboarding events, and ensure all onboarding to-dos are completed.
  • Point of Contact for New Hires: Serve as the main contact for new guides during the hiring and onboarding process, fielding questions and ensuring a smooth experience.
  • Process Improvement & Systems: Support the development and maintenance of systems and processes that streamline hiring and onboarding (e.g., applicant tracking, workflow improvements).
  • Team Monitoring & Support: Assist in tracking and analyzing guide team performance, flagging issues and helping management address challenges.
  • Operational Flexibility: Take on additional operational and administrative responsibilities as needed, with the potential to expand into broader or more strategic responsibilities as the company grows.
Required Skills and Qualifications:
  • Prior experience working in a startup or similarly fast-paced environment, with the ability to thrive without needing step-by-step instructions.
  • Exceptional English communication skills (written and verbal) — friendly, professional, and prompt in interactions with candidates, new hires, and internal stakeholders.
  • Strong attention to detail and organizational skills to manage multiple moving pieces without errors or dropped balls.
  • A self-starter mindset with the initiative to identify issues, take ownership, and follow through to resolution.
  • Comfortable with adaptability and flexibility — able to adjust to shifting priorities and take on a wide range of administrative and operational tasks.
  • Tech-savvy and able to quickly learn tools like Google Suite, Slack, Notion, or similar platforms for communication and account provisioning.
  • Problem-solving ability and a proactive approach to improving processes, streamlining workflows, and ensuring smooth operations.
  • Strong interpersonal skills and emotional intelligence, with empathy and patience to support new hires and build rapport across the team.
  • A growth mindset — eager to learn, open to feedback, and motivated to expand into broader responsibilities as the company grows.
  • Passion for making a positive impact on people's lives, especially through improving access to care and support.

This role is an excellent opportunity for someone looking to gain hands-on experience in a dynamic startup environment, develop their skills, and contribute to the growth and success of the organization.



  • Tanauan, Calabarzon, Philippines beBeeOperations Full time $12,000 - $18,000

    Administrative Support SpecialistWe are seeking a skilled and experienced Administrative Support Specialist to join our team. This role will support core financial, HR, and administrative functions that keep the business running smoothly behind the scenes.The ideal candidate will have 3-5 years of experience in administrative, finance, or operations support...


  • Tanauan, Calabarzon, Philippines beBeeExpert Full time ₱30,000 - ₱45,000

    Job Title: Executive Assistant – CRM & WordPress ExpertWe are seeking a proactive, tech-savvy executive assistant to streamline both administrative operations and web/CRM functionality. This role requires a self-starter who thrives on autonomy and can effectively collaborate with team members while handling multiple tools and systems.Key...


  • Tanauan, Calabarzon, Philippines beBeeAdministrative Full time $67,200 - $76,800

    Job Title:Administrative Support SpecialistDescription:We are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. As an integral part of our operations, you will be responsible for preparing professional quotes for various clients, maintaining administrative workflows, and providing light secretary support.The...


  • Tanauan, Calabarzon, Philippines beBeeFinance Full time $40,000 - $60,000

    Financial Operations SpecialistWe are seeking a skilled Financial Operations Specialist to join our team. In this role, you will play a key support role within the finance team, bridging day-to-day financial operations with business unit collaboration.As a Financial Operations Specialist, you will be responsible for ensuring timely and accurate invoice...


  • Tanauan, Calabarzon, Philippines beBeeAdministrative Full time ₱6,000,000 - ₱8,000,000

    Administrative Support SpecialistThis role involves providing vital assistance to executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition.The successful candidate will be responsible for managing executive calendars, scheduling meetings, coordinating travel arrangements, preparing...


  • Tanauan, Calabarzon, Philippines beBeeResponsibility Full time $30,000 - $60,000

    Remote Work OpportunityThis is a work-from-home administrative support specialist position available for part-time or full-time work. The ideal candidate will be responsible for managing various tasks, including transcription services, preparing documents, scheduling appointments and maintaining digital records.Key Responsibilities:Providing high-quality...


  • Tanauan, Calabarzon, Philippines beBeeAccounting Full time ₱250,000 - ₱350,000

    Financial Operations SpecialistWe are seeking a skilled Financial Operations Specialist to maintain accurate financial records and support our accounting operations.Key Responsibilities:Manage and categorize transactions using accounting software, ensuring accuracy and efficiency.Reconcile bank and credit card statements on a regular basis to ensure account...


  • Tanauan, Calabarzon, Philippines beBeeOperational Part time ₱600,000 - ₱800,000

    Job Title: Operational Support SpecialistWe are seeking an exceptional Operational Support Specialist to join our team and provide crucial support in day-to-day operations, workflow optimization, and project management.Responsibilities:Oversee scheduling, task tracking, and workflow alignment across teams to ensure seamless collaboration.Maintain...


  • Tanauan, Calabarzon, Philippines beBeeAdministrativeSupport Full time ₱3,000,000 - ₱3,500,000

    Are you a highly organized and detail-oriented individual looking for a challenging role that offers flexibility and autonomy? If so, we have an exciting opportunity for you as our Administrative Support Specialist.Job DescriptionIn this position, you will provide administrative support to help streamline daily tasks and improve overall productivity. Your...


  • Tanauan, Calabarzon, Philippines beBeeOperational Full time ₱800,000 - ₱1,500,000

    Job Title:">We are seeking a highly organized and proactive Administrative Operations Support Officer to join our dynamic team.">This role plays a key part in supporting daily operational functions across multiple departments including Customer Service, Finance, Procurement, and Human Resources.">">Administrative Operations">Customer...