Administrative Operations Specialist

7 days ago

Tanauan, Calabarzon, Philippines beBeeOperations Full time $60,000 - $80,000
Job Opportunity

This role is ideal for a detail-oriented, resourceful individual who thrives in fast-paced environments.

Key Responsibilities:
  • Candidate and New Hire Communications: Manage communications with candidates in the hiring pipeline, answer questions, send batch updates, and ensure timely responses throughout the process.
  • Offer Management & Onboarding: Oversee the onboarding process for new hires, send offer letters, track signatures, coordinate start dates, provision accounts, schedule onboarding events, and ensure all onboarding to-dos are completed.
  • Point of Contact for New Hires: Serve as the main contact for new guides during the hiring and onboarding process, fielding questions and ensuring a smooth experience.
  • Process Improvement & Systems: Support the development and maintenance of systems and processes that streamline hiring and onboarding (e.g., applicant tracking, workflow improvements).
  • Team Monitoring & Support: Assist in tracking and analyzing guide team performance, flagging issues and helping management address challenges.
  • Operational Flexibility: Take on additional operational and administrative responsibilities as needed, with the potential to expand into broader or more strategic responsibilities as the company grows.
Required Skills and Qualifications:
  • Prior experience working in a startup or similarly fast-paced environment, with the ability to thrive without needing step-by-step instructions.
  • Exceptional English communication skills (written and verbal) — friendly, professional, and prompt in interactions with candidates, new hires, and internal stakeholders.
  • Strong attention to detail and organizational skills to manage multiple moving pieces without errors or dropped balls.
  • A self-starter mindset with the initiative to identify issues, take ownership, and follow through to resolution.
  • Comfortable with adaptability and flexibility — able to adjust to shifting priorities and take on a wide range of administrative and operational tasks.
  • Tech-savvy and able to quickly learn tools like Google Suite, Slack, Notion, or similar platforms for communication and account provisioning.
  • Problem-solving ability and a proactive approach to improving processes, streamlining workflows, and ensuring smooth operations.
  • Strong interpersonal skills and emotional intelligence, with empathy and patience to support new hires and build rapport across the team.
  • A growth mindset — eager to learn, open to feedback, and motivated to expand into broader responsibilities as the company grows.
  • Passion for making a positive impact on people's lives, especially through improving access to care and support.

This role is an excellent opportunity for someone looking to gain hands-on experience in a dynamic startup environment, develop their skills, and contribute to the growth and success of the organization.

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