Chief Administrative Coordinator

1 week ago

Pagadian, Zamboanga Peninsula, Philippines beBeeExecutive Full time $9,600 - $15,600
High-Level Support Specialist

This role is ideal for a detail-oriented and proactive individual who can provide top-level support to a busy executive.

Key Responsibilities:
  • Strategic Calendar & Time Management: Proactively manage and optimize the executive's schedule to ensure alignment with strategic priorities. Anticipate and prevent scheduling conflicts, balancing professional commitments with personal well-being.
  • Meeting Preparation & Follow-Up: Collaborate with internal teams and external stakeholders to gather necessary agendas, briefing materials, and logistical details for meetings. Accurately document key decisions and action items during meetings and share updates with relevant parties.
  • Administrative Support: Add or update contact records in the organization's database promptly after meetings. Manage membership renewals and donation acknowledgments by sending personalized email communications using provided templates.
  • Communication & Relationship Management: Manage the executive's inbox, initially supporting and eventually taking full responsibility for email filtering and prioritization. Ensure timely responses to high-priority communications, maintaining strong relationships with internal staff and external stakeholders.
  • Travel & Logistics Management: Coordinate complex travel itineraries that prioritize efficiency, cost-effectiveness, and the executive's well-being.
About Our Mission-Driven Organization

We are a global network mobilizing funders to help end the HIV/AIDS pandemic and advance health, equity, and human rights. As a mission-driven organization, we connect foundations, corporate charities, and philanthropic-serving organizations to strengthen the impact of HIV-informed funding.

Culture & Core Values:
  • Trust & Excellence – Building deep trust and delivering top-tier work—every time.
  • Clarity with Purpose – Sharp focus that cuts through the noise.
  • Proactive Precision – Always three steps ahead, catching what others miss.
  • Emotional Intelligence Matters – Leading with empathy, calm, and confidence.
  • Better Every Day – Streamlining, improving, and leveling up constantly.

This is more than a job—it's a chance to help shape a healthier, more just world while working with people who are as passionate as you are.

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