Executive Team Member

3 days ago

Taguig, National Capital Region, Philippines beBeeOperational Full time $9,600 - $14,400
Senior Business Operations Coordinator

We are seeking a highly skilled Senior Business Operations Coordinator to join our team. The ideal candidate will have excellent organizational and communication skills, with the ability to multitask and prioritize tasks effectively.

  • Key Responsibilities:
  • Task and Project Coordination
    • Accountability and Progress Tracking
    • Act as an accountability partner for senior management, ensuring ideas, initiatives, and commitments are documented, tracked, and completed
    • Proactively follow up on action items to maintain momentum and meet deadlines
  • Calendar Management
    • Scheduling Meetings
    • Manage a dynamic calendar across multiple time zones, balancing business, travel, and personal activities
    • Schedule and confirm meetings, ensuring adequate preparation time and no scheduling conflicts
  • Email and Communication Management
    • Inbox Oversight and Organization
    • Oversee and streamline email communications with the goal of achieving and maintaining 'Inbox Zero' daily
    • Create and manage folder systems or priority filters for quick access to critical communications
  • Meeting Support
    • Capture key points, decisions, and action items during meetings, using AI note-taking tools where appropriate
    • Summarize discussions into concise action items, distribute updates to the right people, and track completion of assigned tasks
    • Apply discretion when sharing information, ensuring alignment with senior management's strategic priorities
  • Travel, Reservations, and Personal Administration
    • Travel Management
    • Coordinate complex travel itineraries for business and personal trips, including flights, holiday transportation, and activity suggestions
    • Adapt and improve upon the current travel system for efficiency and personalization

The ideal candidate will be an anchor for senior management, turning creative energy into structure and keeping major tasks and events on track.

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