Executive Team Assistant

3 days ago

Taguig, National Capital Region, Philippines beBeeAdministrative Full time $40,000 - $50,000
Job Summary

We are seeking an experienced Administrative Assistant to join our team.

The ideal candidate will have excellent organizational skills, be proficient in Microsoft Office Suite and Google Workspace, and have experience working with CRM software.

About the Role

This is a fantastic opportunity for someone who is highly organized, efficient, and able to work independently.

The role involves providing comprehensive support to our team, handling tasks related to property management, lead generation, research, and client communication.

Main Responsibilities
  1. Property Management: Manage property spreadsheets for upload to the website and HubSpot, creating two versions for each platform.
  2. Online Calendar: Update the online calendar via Google on a weekly basis.
  3. Client Lists: Check client lists monthly to ensure new additions are marked as Marketing to receive newsletters.
  4. Lead Generation: Support lead generation by searching for new clients using various sources with guidance from the supervisor.
  5. Data Input: Input data, including creating companies and their related contacts, names, emails, phone numbers, and religious affiliation.
  6. Social Media: Connect with clients on social media platforms: follow on Facebook, LinkedIn, YouTube, and connect with current contacts on LinkedIn.
  7. Research: Conduct research on events, current religious affairs, and news for contributing blogs or commenting on existing content.
  8. Administrative Support: Provide administrative support to the executive team as needed.
  9. Record Keeping: Maintain organized records of documents, spreadsheets, and correspondence.
Qualifications and Skills
  • Experience: Proven experience as an Administrative Assistant or Executive Assistant.
  • Microsoft Office Suite and Google Workspace: Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
  • CRM Software: Experience with CRM software, preferably HubSpot.
  • Organizational and Time Management Skills: Excellent organizational and time management skills.
  • Attention to Detail: Strong attention to detail and accuracy in editing spreadsheets and managing data.
  • Research and Presentation Skills: Ability to conduct research and present findings effectively.
  • Communication Skills: Excellent verbal and written communication skills.
  • Problem-Solving Skills: Ability to work independently and manage multiple tasks efficiently.
  • Interpersonal Skills: Strong interpersonal skills and ability to collaborate with team members and external stakeholders.
Preferred Skills
  • Familiarity with Social Media Platforms: Familiarity with social media platforms (Facebook, LinkedIn, YouTube) and online research tools.
  • Lead Generation and Client Relationship Management: Experience in lead generation and client relationship management.
  • Real Estate Industry Knowledge: Knowledge of the real estate industry and property management.
  • Marketing List Creation: Experience in creating and managing marketing lists.

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